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Erasmus

If you are an Erasmus+ student, you are on the right page and here you will be able to find some information that applies specifically to you! For more general information, relevant to all exchange schemes, please visit our Incoming Students page if you are an incoming student, or the Outgoing Students page if you are an outgoing student.

Check out our Erasmus+ partner institutions!

Erasmus+ Charter

The University of Salford's Policy Statement

Incoming Students

The University of Salford is an active organisation in the Erasmus+ mobility scheme and can facilitate the mobility of students between Programme Countries for both study and work purposes.

Mobility for studies: depending on the inter-institutional agreement between us and your home institution, you may study at the University of Salford for either a trimester or a full academic year. As an Erasmus+ student, you will not pay any fees to the University of Salford and may also be entitled to receive some funding from your home institution aimed at supporting your living costs here in Salford.

Before you apply you must ensure that you are eligible to study at the University of Salford. You must be a registered student at a higher education institution participating in the Erasmus+ scheme. Your university also needs to be a partner of Salford, i.e. an inter-institutional agreement between the two Universities must be in place. Erasmus+ exchanges are based on study cycles and subject areas. This means that, for example, an undergraduate politics student from a partner university could study politics at undergraduate level here at the University of Salford. Check our list of partners to see if we have an Erasmus+ agreement with your university in your study subject. Please note that the University of Salford can only accept applications from partner universities we currently hold a valid inter-institutional agreement with. If you do not see your university in the list, you will need to speak to your home university about alternative destinations.

Mobility for training: Traineeships are defined as a period of time a student spends in an enterprise, organisation, or higher education institution in another country, with a view to acquiring specific competences that are required by the labour market, carrying out work experience relevant to the student’s higher education.

The University of Salford can act as a host, provided that you are registered in and studying at a university holding an ECHE. Unlike Erasmus mobility for studies, an Inter-Institutional Agreement between the two Universities is not required.

Eligible student traineeship activities include: traineeships embedded in the curriculum (counting towards the degree), voluntary traineeships (not obligatory for the degree) and traineeships for recent graduates.

In all cases, you will have to be selected by your home Institution, which remains responsible for your Erasmus grant.

In order to be eligible to undertake a study or work experience at the University of Salford, you will have to meet our entry requirements.

Our English level requirements are set in our inter-institutional agreement with your home university. Students undertaking a mobility for training are expected to have English language proficiency to the minimum B1/B2 level.

If you are a non-EU student applying for a Tier 4 Visa, you are required to provide us with the International English Language Testing System for United Kingdom Visas and Immigration (IELTS for UKVI) Certificate. Please note that no other English certifications will be accepted. Please visit https://takeielts.britishcouncil.org/ielts-ukvi to find out more information.

If you are applying for a Short-Term Study Visa, you do not need a UKVI IELTS certificate for visa purposes. However, we might ask you to provide a valid English language certification in order to ensure that your language level reflects the expected standard.  

Please also check with your home university as to whether they have any requirements you have to meet in order to be eligible to study or work abroad.

Nominations

Before you apply, you must be selected and nominated by your home institution. A nomination is your home university 'approving' you to come to study at Salford. At the same time, nominations allow the universities to manage the number of students being exchanged in both directions and keep the numbers to the specified amount.

Nominations must be submitted by your home university's International Office using our online form. At this stage, we will only require some basic information about you, what you are studying and what you would like to do here at Salford. This information will be passed on to the relevant School and a decision will be made on whether your nomination is accepted or rejected. If your nomination is rejected, you will not be invited to complete an application form. Your nomination may be rejected for the following reasons: your chosen course is already fully booked, your chosen course does not match your previous education, etc.

Deadlines:

Full Year or Trimester 1 - 1st April

Trimester 2 - 15th October

Please note that a successful nomination does not automatically mean that your application will be accepted.

Applications

If your nomination is accepted, you will be asked to fill out an application form. This must be submitted using our online form. While completing the application, you will also be asked to provide us with a copy of your passport or identity card and an official transcript of records (i.e. an official certificate issued by your university and listing of all the courses you have taken and relevant grades). If you are a non-EU student staying for the whole academic year, you will also be asked to submit a copy of your English language certification.

Your application, together with your transcript, will be reviewed by the relevant School. Our admissions team will also check your documentation. If all parties are satisfied with your application and documentation, we will provide you with an acceptance letter and further information on the next steps. Your Link Tutor will then be in touch to discuss module choices.

Deadlines:

Full Year or Trimester 1 - 1st May

Trimester 2 - 1st November

Please do not book accommodation or flights until you receive an official acceptance letter from us.

Please note that your application will not be considered if we have not received a valid nomination from your home university's International Office.

Status of your application

  1. We receive your nomination from the International Office at your home institution.
  2. Your nomination is forwarded to the relevant School for approval/rejection.
  3. We will inform you of the outcome of your nomination.
  4. If your nomination is accepted, you will receive an email from us with a link to our online application form.
  5. Your application is forwarded to the relevant Link Tutor for approval/rejection.
  6. We will inform you of the outcome of your application.
  7. If your application has been accepted by the Link Tutor, we will pass on your details and documentation to the admissions team.
  8. If the admissions team is satisfied with all the information and documentation provided, your details will be logged onto our system and you will be assigned a student ID number.
  9. We will generate an official acceptance letter for you, including your student ID number.
  10. You can now book your flights and accommodation.
  11. Your Link Tutor will contact you a few weeks before the start of the trimester to discuss module choices.

Erasmus+ exchange agreements are departmental agreements based on subject area and study level. This means that, for example, an undergraduate politics student from a partner European university can study politics at undergraduate level here at The University of Salford. You should therefore choose courses that relate to the subject area exchange you are coming under.

Your Link Tutor, whose name and email address will be included in your official acceptance letter, will get in touch with you to discuss module selection a few weeks before the start of the trimester. It is very important that you also discuss your course unit choices with your academic advisor at your home university in order to ensure that the courses you will be taking at Salford are approved for credit transfer. It may sometimes be possible to take one or two courses outside your subject area, although this will need to be approved by the academic tutors at both institutions. You may also be able to change, add or drop course units after arriving in Salford, subject to availability. Again, this will need to be agreed with your Link Tutor upon arrival. You will also need to ensure that any changes are approved with your home university and amended on your learning agreement.

Please note that your learning agreement must be signed by both your Link Tutor at Salford and your academic advisor back home.

Find courses on offer in each School

Outgoing Students

Studying or working abroad will completely change your time at university. It’s a life-changing experience that will give you the opportunity to take on new challenges, and boost your self-confidence, independence and ambition.

You will also be able to learn about new places and cultures and develop or acquire new skills that will significantly increase your employability. It is widely acknowledged that, nowadays, employers are looking for people with international experience, an understanding of different cultures, language skills, and some transferrable skills that you only get when you go abroad, e.g. ability to adapt to changes and think outside the box, communication skills and more.

As a student of the University of Salford, you are entitled to take part in the Erasmus+ scheme for either study or training purposes:

Mobility for studies: depending on the inter-institutional agreement between us and your chosen institution, you may study at one of our partner universities in Europe for either a trimester or a full academic year. This scheme allows you to take your studies overseas as part of a sandwich course of integrated as part of your degree. As an Erasmus+ student, you will not pay any fees to the receiving institution and, if you meet the requirements, you will be entitled to receive some Erasmus funding aimed at supporting your living costs abroad.

Check our list of partners to find out where you could go!

Please note that most of our partner institutions teach in English, and English is very widely spoken across most developed countries in the EU. Therefore, language will not be a barrier! In fact, living in another country will offer you the opportunity to learn a new language very quickly, which never harms you!

Undergraduate students undertake an Erasmus+ mobility for studies during their second year and, in order to be eligible, they are required to have successfully completed their first year. Specific requirements may vary across schools.

Please note that Erasmus+ mobility for study must be between a minimum of three months and a maximum of 12 months. The total duration is based on full months of 30 days (regardless of whether the months are of 28, 29, 30 or 31 days), plus any remaining days. A year is considered as 360 days.

Mobility for training: the Erasmus+ scheme enables you to undertake a traineeship in an enterprise, organisation, or higher education institution in one of the Erasmus+ programme countries. Eligible student traineeship activities include: traineeships embedded in the curriculum (counting towards the degree), voluntary traineeships (not obligatory for the degree) and traineeships for recent graduates.

You will have to source a traineeship yourself. Your Link Tutor may also be able to assist you in finding a traineeship opportunity. You don’t need to worry about the language as, in most cases, the main language of instruction will be English.

Undergraduate students usually undertake an Erasmus+ mobility for training in the form of a sandwich year between their second and third year, or a summer work experience. Eligibility criteria vary across schools.

Please note that Erasmus+ mobility for training must be between a minimum of two months and a maximum of 12 months. The total duration is based on full months of 30 days (regardless of whether the months are of 28, 29, 30 or 31 days), plus any remaining days. A year is considered as 360 days.

Erasmus+ funding for training activities is also available to recent graduates. Graduate traineeships must be sourced and approved before graduation, and completed within one year. The point of graduation is when the student has received notice from the university that they have completed their exams and will be awarded their degree.

Please note that students can undertake numerous mobilities, in any combination of study and traineeship, providing they do not exceed a total of 12 months participation in any one study cycle and each mobility meets minimum requirements for duration and any other applicable criteria. For example, if a student completed five months study mobility as part of an undergraduate degree, they would still be able to undertake a 7-month funded graduate traineeship.

As an Erasmus+ student, you will not pay any fees to the receiving institution. However, on very few occasions, you may be charged a student enrolment or registration fee, which you are expected to cover. Such fees are non-refundable from the University of Salford.

Depending on the duration of your study/work experience abroad, you may be entitled to a reduction of your tuition fees. Furthermore, you will be still entitled to your student loan.

You may also be eligible to receive an additional travel grant to assist with overseas travel costs. For more information, please visit the Student Finance website https://www.gov.uk/travel-grants-students-england.

As an Erasmus student, you will also be entitled to a grant which is intended as a contribution to assist you with the extra costs of studying and living abroad. The amount of funding that you receive will depend on whether you are on a study or work placement, and what country you are going to. The reason being for the latter is that some countries have a higher cost of living than others.

Below is a breakdown of what you are entitled to if you go to a certain country.

Please note that all figures are in Euros and we are pegged to a 1 GBP to 1.15 EUR exchange rate, so market fluctuations should not affect the amount of money you get.

Country

Grant amount

Study

Training

Group 1 countries (high cost of living)

Denmark, Ireland, France, Italy, Austria, Finland, Sweden, United Kingdom, Liechtenstein, Norway

€330

€430

Group 2 countries (medium cost of living)

Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, Netherlands, Portugal, Slovenia, Iceland, Turkey

€280

€380

Group 3 Countries (low cost of living)

Bulgaria, Estonia, Latvia, Lithuania, Hungary, Malta, Poland, Romania, Slovakia, former Yugoslav Republic of Macedonia

Additional grants are available for students with special needs who wish to participate in an Erasmus+ activity and where participation would not be possible without extra financial support. The special needs grant covers approved actual costs.

A supplementary grant is also available for those students from a disadvantaged background who are undertaking a work or study placement. The Disadvantaged Background supplementary grant is an extra €120 per month for study mobilities and €20 per month for training mobilities. Eligible students are defined as disadvantaged by the relevant authorities. In England, these are students from households with annual incomes of £25,000 or less.

The grant is usually paid in two instalments, worth respectively 80% and 20% of the total amount. The first one is usually paid within the first four weeks of arrival at your host institution and upon receipt of the required documentation. The second instalment is paid when you return home from your mobility period and have completed all the required steps.

Please note that the Erasmus grant can only be paid into a UK bank account.

Please note that the Erasmus grant is not designed to be relied upon to cover all living costs. It is only intended to assist with your living costs. Be aware of how much you are entitled to before you go, and budget accordingly.

Before you apply:

- Get informed: in order to find out more about Erasmus, it is essential that you attend the relevant events. The Study Abroad and Exchanges Team, as well as your School, will organise several information sessions throughout the academic year. We will also have a presence at some of your School's events and deliver presentations during classes. Information about these events and sessions will always be distributed either by email or through the Student Communications channel, so keep an eye on your emails! Remember that, if you are unable to attend these events, you are more than welcome to contact us directly to arrange a one-to-one session with one of our team members!

- Talk to your School: Your Programme Leader and Link Tutor will be your first point of contact for all academic matters. They will be able to tell you whether you're eligible to go abroad, where you could go, how long for, and can point you in the right direction. It is essential you talk to your School first.

- Select your host institution/organisation: deciding where you want to go is very important and you have to take a lot of factors into account. First of all, remember that there must be an agreement between our University and the host institution in order for a study exchange to take place. This does not apply to traineeships. Other factors that you may want to consider when deciding where to go include: language of instruction, cost of living, country-specific culture and lifestyle, campus location, transports, accommodation.

Apply:

Mobility for studies

1. Ensure that you have a permission form signed by your Link Tutor.

2. Your Link Tutor will ask us to nominate you to your chosen university.

3. We will nominate you to the partner institution. Please note that this cannot be done by yourself.

4. If your nomination is successful, you will be informed directly by your chosen institution of the actions you are required to take in order to apply to their institution. Please note that the host institutions will have their own application procedures. It is therefore your responsibility to make sure you adhere to their instructions.

5. If your application is successful, you will receive an acceptance letter from the university you are going to.

6. Once you are officially accepted by your chosen university, we will invite you to apply for Erasmus+ funding to the University of Salford through the online application form. Make sure you give yourself 20-30 minutes to complete the application fully and do not forget to upload your permission form!

7. You will be provided with more info and guidelines pertaining some documentation you are required to complete in order to receive your grant – see the ‘Before you go’ section.

5. Once we receive from you all the documentation we need, you are ready to go!

Mobility for training

1. Find a traineeship opportunity. 

2. Ensure you have an employment agreement with the receiving organisation/institution.

3. Ensure that you have a permission form signed by your Link Tutor.

4. Apply for Erasmus+ funding to the University of Salford through the online application form. Make sure you give yourself 20-30 minutes to complete the application fully and do not forget to upload your permission form!

5. Your application is approved or rejected based on whether the minimum requirements are met (i.e. duration, etc.).

6. You will be informed of the outcome of your application for Erasmus+ funding. If positive, you will be provided with more info and guidelines pertaining some documentation you are required to complete in order to receive your grant – see the ‘Before you go’ section.

7. You are ready to go!

Graduate traineeship

1. Find a placement before you graduate. This can be done by contacting potential employers directly, browsing job sites etc. We also recommend visiting https://erasmusintern.org/, where you could find some great opportunities!

2. Once you have secured your placement, send your employment letter to erasmus@salford.ac.uk. This will have to include your job responsibilities, start and end date of your employment and contact details of your employer. This needs to be sent to us before you graduate.

3. If the traineeship meets the requirements, you will be asked to apply online for Erasmus+ funding.

4. You will be informed of the outcome of your application for Erasmus+ funding. If positive, you will be provided with more info and guidelines pertaining some documentation you are required to complete in order to receive your grant – see the ‘Before you go’ section.

5. You are ready to go!

Paperwork for Salford

The following table lists all required documents with time-specific deadlines. All documents can be retrieved by clicking on the hyperlinks in the table below.

Document

Mobility for Studies

Mobility for Training

Graduate Traineeship

Deadline

Letter of employment

X

X

    ¿

As soon as you secure a graduate traineeship (BEFORE GRADUATION).

The letter of employment is an official document issued by your employer. It must clearly state your employer’s details, your role and responsibilities, your salary, and the start and end date of your employment.

Permission Form

¿

¿

X

As soon as you receive permission from your Link Tutor to go abroad.

This forms confirms that you have been given permission by your Link Tutor to study/work abroad.

Erasmus+ Grant Agreement

¿

¿

¿

Within 7 days of receipt.

This is an official contract between the University of Salford and yourself. It details the duration of your mobility abroad and the amount of funding you are allocated. It also contains a section for your bank details. It must be fully completed and signed on pages 4 and 5.

Learning Agreement for Studies/Training

¿

¿

X

Before you depart for your exchange (or within 4 weeks of your arrival at the latest)

This outlines your provisional study programme at your host institution/organisation, and must be approved by your school Erasmus/International tutor before you leave. For Erasmus students, this must be signed by your host institution before the start of your exchange. This can be time-consuming to complete so please allow time to complete it before you go. For guidance on completing these documents, please read ‘Study Guidelines’ or ‘Traineeship Guidelines’.

Certificate of Arrival

¿

¿

¿

Within 1 week of arriving at your destination/host institution.

This document validates your arrival at your host institution or organisation. If you are studying abroad, this must be completed by either their International Office (or equivalent), or your School Administrator (or equivalent). If you are working abroad, this must be completed by your line manager or the HR department.

Please note: you are required to submit all of these documents in order to receive the first grant payment.

Paperwork for your host institution/organisation

The process for paperwork will inevitably vary from country to country, and from institution to institution within the country. It is therefore imperative that you pay close attention to what they require as much as you pay attention to what we require.

It is your responsibility to ensure that you submit all the required documents and, should your institution require one, an application, on time and not to miss any deadlines. We do not have any control over the host institution's procedures and they may have a strict policy on late documents – so do not take any risks.

We also strongly recommend that you keep scanned copies of all documentation that you submit, in digital and in physical form, and ensure that they are kept in a safe and accessible place that you can find.

Paperwork for Salford

Document

Mobility for Studies

Mobility for Training

Graduate Traineeship

Deadline

Learning Agreement

(Final version)

¿

¿

X

Before you come back to Salford (or within 2 weeks of returning)

You are required to complete the ‘After the Mobility’ section on your Learning Agreement and email it to us. Please make sure the start and end date of your mobility are clearly stated in this section.

Certificate of Attendance

¿

¿

¿

Within 1 week of returning to Salford.

This document confirms the conclusion of your time abroad. This must be completed and signed by the responsible person at your institution/organisation. If the dates on your Certificate of Attendance are significantly different to the dates on your Grant Agreement, the grant amount you are entitled to will be recalculated accordingly. Please be aware that if your dates are significantly different, then you may be in debt to the University and will have to pay back the difference.

Erasmus Participant’s Report

¿

¿

¿

Within 2 weeks of returning to Salford.

This is a short 5-minute survey that will be sent directly to your email address one working day after the end of your study/work period.

Please note: you are required to submit all three documents in order to receive your second and final grant.

Erasmus+ Staff Mobility

Erasmus+ funding is available to help members of staff develop their skills in schools, universities, colleges and adult education environments around Europe – through job shadowing, teaching and training activities.

This is a great way to pick up new ideas and practices from a different education system, and it also gives you the chance to build a relationship with the institution you visit. Whether it is two days or two months, Erasmus+ can help provide funding for the trip by contributing towards the cost of your travel and expenses.

Please note: staff mobility is expected to contribute to the overall priorities of Erasmus+, the EU Agenda for Modernisation of Higher Education and the Institution’s international strategy. Staff mobility is therefore not solely intended to be for the benefit or career development of the individual member of staff.

Who can apply?

Erasmus+ funding is available to academic colleagues towards ‘Teaching Activities’ or ‘Teaching + Training Activities’.

Erasmus+ funding is available to professional services staff colleagues towards ‘Training Activities’.

Funding is not available to agency, temporary or hourly-paid members of staff.

Where can I go?

Teaching activities can take place at an HEI (Higher Education Institution) holding an ‘Erasmus Charter for Higher Education’ accreditation as well as an Inter-Institutional Agreement with our University. Please email erasmus@salford.ac.uk to check the status of any agreements you are unsure about, or for more information on where you would be able to go.

Unlike teaching activities, training activities can take place at either one of our Erasmus+ partner Institution or an Institution within one of the Erasmus+ Programme Countries we don’t currently have an agreement with. For a full list of the Erasmus+ Programme Countries, please visit: https://www.erasmusplus.org.uk/participating-countries. Please note that the chosen Institution must hold an ‘Erasmus Charter for Higher Education’ accreditation.

Training activities can also take place in a public or private organisation active in the fields of education and training within one of the Erasmus+ Programme Countries.

Several universities also offer International Staff Training Weeks which offer an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from other universities in related fields at the same time. More details can be found here: http://staffmobility.eu/staff-week-search

For any queries, please email erasmus@salford.ac.uk.

Please note: funding is not available for conferences

Finances

Funding is available to contribute to the cost of subsistence and travel. The funding amount you are entitled to will depend on where you want to go and how long for.

A tool for calculating travel distances has been made available by the EU to help give you an idea of how much you are entitled to: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm.

Applications are due to open in September 2018. All staff members will be informed through internal emails.

You will need to consult your Head of School or Director of Service for initial approval of your proposed mobility and absence (ensuring any teaching/work responsibilities can be covered) and indicating a commitment to cover any shortfall in funding from School/Service funds. You will also need to obtain an official invitation letter or email from the hosting Institution/Organisation. This has to include the duration of your visit (i.e. working days) and the amount of hours you will be teaching.

Applications are to be submitted through the online application form .

If your application has been successful, you will receive a grant agreement which will confirm the amount of funding you have been allocated. You will also be asked to complete a teaching/training agreement which will have to provide details of the activities you will undertake at your chosen Institution.

Successful applicants will need to use the School’s budget code when inputting their travel request onto the online travel expenses system (Agresso). On your return and once you have completed the expense claim process, the amount of Erasmus+ funding you have been allocated will be transferred to your School.

Please ensure you claim your expenses through Agresso in a timely manner and within three months of your return.

Contact the Study Abroad and Exchanges Team