DBS, Occupational Health, Immunisations, Uniforms

DBS

A number of our programmes have requirements that must be fulfilled before you start your studies or placements. These include Disclosure and Barring Service (DBS) and Occupational Health checks, and immunisations. You can also find information on this page about how to order your uniform if you need one for your programme. 

Disclosure and Barring Service (DBS)

A number of programmes within the School of Health and Society include a placement which involves engaging in what is known as a Regulated Activity. This Regulated Activity relating to adults and/or children is subject to receipt of satisfactory Disclosure and Barring Service (DBS) clearance. 

Please read through the information below to find out more about what DBS clearance is and how you complete the application. 

Please read these sections carefully

Safeguarding children and adults

A number of programmes within the School of Health and Society include a placement which involves engaging in what is known as a Regulated Activity. This Regulated Activity relating to adults and/or children is subject to receipt of satisfactory Disclosure and Barring Service (DBS) clearance.

  • BSc (Hons) Nursing (RN – Adult/Mental Health/Children and Young People)
  • MA Nursing (RN – Adult/Mental Health/Children and Young People)
  • BSc (Hons) Learning Disabilities Nursing and Social Work (Integrated Practice)
  • BSc (Hons) Midwifery (156 weeks)
  • BSc (Hons) Social Work*
  • MA Social Work* 
  • PG Diploma Social Work (Step Up)
  • BSc (Hons) Counselling and Psychotherapy: Professional Practice*
  • PG Dip/MSc Counselling and Psychotherapy: Professional Training*
  • BSc (Hons) Diagnostic Radiography
  • BSc (Hons) Occupational Therapy
  • MSc Occupational Therapy
  • BSc (Hons) Physiotherapy (FT & PT)
  • BSc (Hons) Podiatry
  • MSc Podiatry
  • BSc (Hons) Prosthetics & Orthotics
  • BSc (Hons) Sport Rehabilitation*

Your offer of a place on one of these programmes is subject to receipt of satisfactory Disclosure and Barring Service (DBS) clearance. This condition will remain in place irrespective of whether you have registered as a student or commenced your studies. The University has the right to withdraw the offer of a place to anyone who fails to provide a satisfactory DBS check. Moreover, failure to declare a conviction etc. that is subsequently revealed on a DBS check may also affect your offer of a place. The University accepts no responsibility for any adverse consequences which result from the University withdrawing your offer of a place on the course, or cancelling your registration and removing you from the course (as the case may be). When you have accepted a place at the University, prior to your commencement, we will email you instructions on how to apply for DBS clearance through the University’s online system. The online system is provided in conjunction with Atlantic Data Ltd and access to the online system is controlled by a login process, with all information provided through a secure website and all personal data is transmitted using encryption.

As well as obtaining DBS clearance you will be expected to self-declare if you have ever received any convictions, cautions, reprimands, bind-overs or final warnings for an offence which, when the Disclosure and Binding Service is processing your criminal record, will not be filtered out from the Police National Computer (please refer to the DBS Filtering Guide). Any information you declare will be considered by a School Admissions Panel. For more information on this please go to the section on Declaration of any convictions, cautions, reprimands, bind-overs and final warnings.

The University currently does not accept DBS Enhanced Certificates from any other registered bodies. However, if you subscribe to the DBS Update Service, and your DBS Certificate is the same level of check required for your programme, and not for a volunteer position, we will check your up to date status online with the DBS. 

When you receive your DBS Enhanced Certificate please keep it for future use, you can choose to subscribe to the DBS Update Service, however this is currently not a requirement of the University. If you decide to subscribe to the DBS Update Service you must do so within 19 days from the date of issue of your DBS Certificate. A fee is charged for the Update Service and this is paid directly to the DBS. 

The University of Salford fully complies with the DBS Code of Practice which sets out obligations for everyone participating in the Disclosure process.

How to complete your DBS application

The role of the Disclosure and Barring Service is to help the University of Salford make safer recruitment decisions by checking the background of applicants and providing details of any convictions, cautions, reprimands, bind-overs and final warnings. To obtain your DBS clearance from the University you will need to apply via our online system. You apply for your DBS clearance only when you have received instructions from the University. The process you will be required to follow is:

  1. You will receive an e-invitation from dbs@salford.disclosures.co.uk entitled ‘Activation of Disclosure Service Account’. To login to your online application follow the instructions in the e-invitation.
  2. Complete your application, choosing three documents to prove your identity, and when required upload images of these original identity documents, and submit.
  3. Once you have submitted your application the school will undertake a virtual ID check and submit your form to the DBS for checking.
  4. On completion of checking, the DBS will issue an Enhanced Certificate and this will be posted to your current address. 
  5. Please retain your Enhanced Certificate as you may be required to produce it when you commence University, or whilst you are on placement.
  6. The University is informed of your clearance via this system.

If you are a member of staff requiring DBS clearance please contact Human Resources. If you are a student and you are registered on a programme which does not required DBS clearance as part of the entrance criteria, but you require DBS clearance for a placement please ask your Programme Leader/Placement Tutor to contact the Regulatory Body Education Manager.

How to pay for your DBS check

For the academic year 2020/21 the following programmes are required to pay for a DBS Enhanced check.

  • BSc (Hons) Social Work (FT & PT)
  • MA Social Work (FT & PT)
  • BSc (Hons) Counselling & Psychotherapy: Professional Practice
  • MSc / PGD Counselling & Psychotherapy: Professional Training
  • BSc (Hons) Sport Rehabilitation

Students returning from interruption of study on any programme where the offer of a place is subject to receipt of DBS clearance also have to pay for an up to date DBS check.

Payment is made via the University’s online shop.

You will receive an automated receipt on payment.

Declaration of any Convictions, Cautions, Reprimands, and Warnings

The offer of a place on a programme where students engage in Regulated Activity relating to adults and/or relating to children is subject to receipt of satisfactory Disclosure and Barring Service (DBS) clearance. This condition will remain in place irrespective of whether you have registered as a student or commenced your studies. Failure to get satisfactory DBS clearance will put your place on the programme at risk.

As well as a DBS check you are also required to complete a Criminal Convictions and Good Conduct Declaration Form. This is an opportunity for you to disclose any convictions, cautions, reprimands, bind-overs or final warnings for an offence which, when the Disclosure and Barring Service is processing your criminal record, will not be filtered out from the Police national Computer.

You can also disclose if you have any pending court appearances or your have been charged by the police in relation to any criminal offence. Any matters you disclose or appear on your DBS Enhanced Certificate will be considered by an Admissions Panel. The Admissions Panel complies with the University's Safeguarding Policy, and with professional, statutory and regulatory body guidance. If you fail to disclose any offence you are putting your place on the programme at risk as the Admissions Panel may withdraw the offer of your place on the programme or cancel your registration and remove you from the course.

The University accepts no responsibility for any adverse consequences which result from the University withdrawing your offer of a place on the course, or cancelling your registration and removing you from the course (as the case may be).The Admissions Panel consider all cases on an individual basis and in confidence. A criminal record may not, in itself, prevent you from being offered a place on a course.

In considering any cases, the Admissions Panel will apply the following criteria:

  • Nature and gravity of the offence(s)
  • Age at the time of the offence(s)
  • Length of time since the offence(s)
  • Number of offences
  • Any pattern of offending behaviour
  • The severity of the sentence/disposal
  • Relevant of offence(s) to profession
  • The circumstances surrounding the offence(s) and the explanation(s) you have offered
  • Applicants response to offence(s) and rehabilitation and if your circumstances have changed since the offending behaviour
  • Public trust

When you are completing the Criminal Convictions and Good Conduct Declaration form or in any additional statements, ensure you address all these points so the Admissions Panel can make a decision considering all the relevant information. 

If you require any clarification on the Admissions Panel process or require any further information please email chsc-crb@salford.ac.uk.

As a registered student, it is the student's responsibility to inform their programme leader and/or personal tutor if they commit an offence during the course of their programme. On the anniversary of your registration students will also be asked to complete an Annual Declaration of Good Conduct and Good Health form. Any changes declared on this form will be considered under the relevant University policy.

Occupational Health and Immunisations

As part of the application and registration processes, we may need to review your medical history to ensure you will be safe when undertaking the course. Our partner in delivering this Occupational Health service is a company called Nomad and they are based in Manchester.

If relevant for your programme, we will contact you by email to ask you to contact Nomad to have a nurse check your medical and vaccination history. If there are vaccinations or immunity checks which you may need, the Nomad team will assist you in getting these organised.

Please do participate in this if requested as it is a requirement of entry on to your programme. 

Which programmes does this affect? 

Diagnostic Radiography

Learning Disabilities Nursing and Social Work (Integrated Practice)

Midwifery programmes

Nursing (BSc) - Adult / CYP / Mental Health

Nursing (MA) - Adult         

Occupational Therapy   

Physiotherapy      

Podiatry                                      

Prosthetics and Orthotics                   

Social Work, BSc            

Social Work, MA (FT and PT)   

Social Work - Step Up to Social Work   

Sport Rehabilitation 

 

Uniforms

Uniform provision for healthcare students commencing in September 2020 will be completed through an online process direct with the supplier (Alexandra’s). 

In week commencing 14 September, all registered students on applicable programmes will be sent an email containing a link to an online form where they can complete the details of their order. 

Which programmes is this for? 

  • Diagnostic Radiography
  • Midwifery 
  • Nursing
  • Occupational Therapy
  • Physiotherapy
  • Podiatry

NB: students on Prosthetic and Orthotics will be contacted earlier than 14 September, most likely week commencing 7 September, but the process will be the same.

On the email you will also find: 

-  Fitting guidance: You will receive links to guidance videos on how to measure yourself and information on how the uniforms should fit.

- Deadline for completion of the order: In order for uniforms to be delivered in appropriate time, there will be a short window where you can submit your order. 

- Links for presentations and Q&A sessions on Microsoft Teams: The Alexandra's team will be able to answer your questions during the ordering window. 

Once the ordering window has completed, your order will be sent to the address inputted into the ordering form as soon as the uniforms have been produced (around 4-6 weeks). Following delivery, you will receive a further email from Alexandra’s confirming the return/exchange process if needed.

You are strongly advised to ensure you have registered and activated your University email address by the 14 September so that you can engage in this process.  There will be a follow up process for late registrants, but this will delay production and delivery of the uniform.