During your studies

Information about your key responsibilities, changes of circumstances, extending your Tier 4 visa and more.

Updating your details and documents

As your Tier 4 sponsor we are required to hold this information and, as a condition of your visa, you need to keep us updated, as well as the Home Office and the police if you were required to register with them. As part of our sponsorship duties we are required by the Home Office to keep up-to-date copies of immigration documents and contact details for all visa-holding international students.

If Home Office rules are breached, this can have an impact on your immigration history and may prevent you from entering the UK at a future date. Further information on Tier 4 conditions and our sponsorship duties can be found here.

If you are unsure, let us know. You must provide up-to-date details of the following:

  • contact information
  • immigration documents
  • change of circumstances

Keep us updated by using the student portal; making an appointment to see us or by sending us an email.

More information

What details and documents am I required to update?

You must provide up-to-date details of the following:

Contact information:

  • UK telephone number
  • UK residential address
  • email address

Immigration documents:

  • Current passport
  • Current visa

As evidence of a Tier 4 application:

  • Copy of Tier 4 cover sheet and post office receipt as evidence that you posted the supporting documents on time.
  • Copy of biometrics letter as evidence of your ongoing application.
  • Copy of any letters from the Home Office regarding the progress of your Tier 4 visa application.

Change of Circumstances:

When you leave the UK:

How do I update my details and documents?

How you update us will depend upon what you are updating.  Please see below for more details.

Contact details:

Immigration documents and updates:

  • Immigration documents must be updated in person.  Please make an appointment to see the University's Home Office Compliance Team at the AskUS desk in University House

Change of circumstances:

Leaving the UK for a short trip or at the end of your course:

Collecting your visa (BRP)

How do I collect my visa from the University?

Due to the current COVID-19 situation, the option to collect your Biometric Residency Card (BRP) from the University has been temporarily suspended.   Therefore, do not select the University of Salford as the collection location on your application form.

The University is adhering to the Government’s COVID-19 Guidance.  This means that, for your safety, we will not be handing out BRP cards on campus and that, for the foreseeable future, you will be required to collect your BRP card from your nearest Post Office.   The Post Office nearest to the University is based at Salford Precinct.

The University is carefully monitoring the Government advice and the COVID-19 virus situation.  When the University deems that it is safe, the University will be re-instated as an Alternative Collection Location.

How do I collect my visa from the Post Office?

When you complete your Tier 4 visa application form, you will be given a choice of post offices from which to collect your Biometric Residency Permit (BRP).   You will be allocated a post office on the basis of the address you provide on your application.  When you receive your decision letter it will state the post office your BRP will be delivered to.   For further information, please see here.

Please note: If you are applying with dependants, you must opt for their BRPs to be delivered to the Post Office.

If you have chosen this option, you must collect your BRP from the post office within ten days of arriving in the UK.  In order to collect your BRP from the post office, you must take your 30-day vignette and decision letter from the Home Office with you.

I am under 18 - how do I collect my visa?

If you are under the age of 18, you can request delivery of your Biometric Residency Permit (BRP) in the usual way.  However, when collecting your BRP from the post office you must be accompanied by an adult.  If you are alone, the University will arrange for a member of staff to accompany you.  Please contact  the Home Office Compliance team if you require this option.

My visa has errors, how do I correct this?

On receipt of your Biometric Residency Permit (BRP), it is your responsibility to check that all the information is correct:

  • Name and Date of Birth
  • Visa lengths
  • Work conditions

Please see the table below for information on how long your visa should be issued for.

Type of course

Length of course

Length of stay allowed

Main course of study

12 months or more

The full length of the course plus four months after the end of the course

 

Six months or more, but less than 12 months

The full length of the course plus two months after the end of the course

 

Less than six months

The full length of the course plus seven days after the end of the course

Please see here for further information about BRP errors.

It is your responsibility to correct any BRP errors with the Home Office. For information on how to do this, please see the letter accompanying your BRP card.

Lost immigration documents

I've lost my visa (BRP) inside the UK...

Your BRP is evidence of your right to be in the UK. We therefore advise that you take a copy of your BRP and do not carry the original with you on a daily basis.  

If you have lost your BRP you need to:

  1. Report the loss/theft to the police and obtain a police report/lost property report, or alternatively, report it online here
  2. Report the loss/theft to the Home Office via the online form here.  They will contact you within one working day to tell you what to do next.
  3. You may be advised to apply for a replacement BRP using the replacement biometric residence permit (RC) form. You can find a BRP replacement guidance(inside UK) here. You need to apply for a replacement BRP within three months of notifying the Home Office that your BRP was lost/stolen. If you do not do this, you could be fined up to £1000 or have your permission to be in the UK curtailed.
  4. It can take several months for a replacement BRP to be issued.  Do not let your leave expire while you wait for the Home Office to send you a new BRP.  Applying for a replacement BRP is not the same as submitting a Leave to Remain application and will not protect you from becoming an overstayer.
  5. We need to know your immigration status. Let us know your BRP has been lost/stolen and, once your new BRP has arrived.  Contact out team to let us know in person or via telephone or email.

For more information about what to do if your BRP card is lost or stolen inside the UK, please see here.  If your BRP has been lost or stolen and you are going home soon, you should see here for guidance.

If you are applying for a replacement vignette visa inside the UK, please see the guide here.

Please note: once you report your BRP card lost or stolen it will be cancelled.  Even if you find your BRP later on, it cannot be reinstated.

I've lost my visa (BRP) outside the UK...

If your BRP has been lost/stolen outside of the UK you need to:

  1. Report the loss/theft to the police and obtain a police report.
  2. Report the loss/theft to the Home Office via the online form here.
  3. Apply for a replacement single-use BRP that you can use once to enter the UK.  See here for more information.
  4. Once you are inside the UK, you need to apply for a new BRP within one month. You can find BRP replacement guidance(inside UK) here.
  5. We need to know your immigration status.  Let us know your BRP has been lost/stolen and, once your new BRP has arrived, request an appointment to see the team so that we can update our records.

For more information about what to do if your BRP card is lost or stolen please see here.  

If you are applying for a replacement vignette visa outside the UK, please see the guide here.

Please note: once you report your BRP card lost or stolen it will be cancelled.  Even if you find your BRP later on, it cannot be reinstated.

I've lost my passport inside the UK...

If you have lost your passport inside the UK you need to:

  1. Report the loss/theft to the police,or alternatively, report it online here;They will issue you a crime reference number that you may need in order to get a new passport and obtain new student immigration permission.
  2. Apply for a new passport at your embassy or consulate as soon as possible.
  3. If your student visa was a vignette in your passport, please see here for details on what you must do.
  4. We need to know your immigration status.Let us know your passport has been lost/stolen and, once you have received your new passport, request an appointment to see the team so that we can update our records.

I've lost my passport outside of the UK...

If you have lost your passport outside of UK you need to:

  1. Report the loss/theft to the local police and obtain a police report.
  2. Contact your embassy to obtain a new passport to return to the UK.  Embassies have different processes to enable you to travel so you will need to contact your embassy to find out what you need to do.
  3. If your student visa was a vignette in your passport, please see here for details on what you must do.
  4. We need to know your immigration status.  Let us know your passport has been lost/stolen and, once you have received your new passport and returned to the UK, request an appointment to see the team so that we can update our records.

Work rights and employment

If you are sponsored under Tier 4 and are studying with the University of Salford you will be able to work part time. However, there are legal restrictions about the type and amount of work you can do.

You cannot:

  • undertake any work as a professional sports person (including a sports coach) or entertainer;
  • undertake any work as self-employed or be an owner of a business operating in the UK (please be aware that whilst you can own your own business overseas, any time spent working on it whilst in the UK does count towards your work restriction limit).

The restrictions on the amount of work you can do apply to both paid and unpaid (voluntary) work and will depend on your level of study.  

Please note, the limit on the number of hours you are allowed to work runs from Monday to Sunday (7 days).  You must ensure that your working pattern fits this definition.  

Breaking these rules may lead to court appearances, a substantial fine, removal from the UK (possibly with an entry ban) and even imprisonment.

Work rights and employment

I am studying on a course below degree level or a pre-sessional course...

If you are studying on a course below degree level then you can work a maximum of ten hours per week. You have no restrictions on the amount of hours you can work during vacation periods.

Vacation periods vary depending on what course you are on and you therefore need to check when your University holidays are with your individual Schools.

Please note, reading weeks and time spent preparing for any reassessments is still classed as term time.

I am studying on an undergraduate course...

If you are studying on an undergraduate course then you can work a maximum of twenty hours per week. You have no restrictions on the amount of hours you can work during vacation periods.

Vacation periods vary depending on what course you are on and you therefore need to check when your University holidays are with your individual Schools.  

Please note, reading weeks and time spent preparing for any reassessments is still classed as term time.

I am studying on a postgraduate taught course...

If you are studying on a postgraduate taught course then you can work a maximum of twenty hours per week. You have no restrictions on the amount of hours you can work during vacation periods. For official University vacation periods please click here.

Vacation periods vary depending on what course you are on and you therefore need to check when your University holidays are with your individual Schools.

Please note, reading weeks and time spent preparing for any reassessments is still classed as term time.

I am studying on a postgraduate research course...

If you are studying on a postgraduate research course, you are entitled to take up to 6 weeks’ worth of holiday from your programme of study. During this time you are entitled to work full time. Any holiday you take where you plan to work needs to be agreed with your supervisor and recorded on your Research Supervision Record Form.

Travelling and leaving the United Kingdom

If you need to leave the UK for any reason during your studies (for example, for visa or health issues, PhD data collection or family emergencies), there are some requirements to be aware of.

Travelling and leaving the United Kingdom

I am leaving the UK, what do I do?

Preparing your documents

To ensure that you have no issue re-entering the UK, you should take with you written authority from your academic supervisor/personal tutor/programme leader.  This should also clearly state the dates of your intended trip.  You should carry this with you in your hand luggage so that you can show this to an immigration officer if necessary.  

Please note: If you have finished your studies and are leaving the UK but have time left on your Tier 4 visa and intend to return for graduation, you should request a graduation letter. You should carry this with you in your hand luggage so that you can show this to an immigration officer if necessary.

Updating the University

If you are sponsored by the University under Tier 4 we need to be aware of your situation.  Once you have left the UK, you should provide flight details to the University.  You must provide an e-ticket and either boarding card or passport stamp to homeofficecompliance@salford.ac.uk.

Please note: You only need to send us flight details if this is during your study periods.  For example, if you are an undergraduate student you do not need to send us this information for the Christmas, Easter and summer vacation periods.

I am returning to the UK, what do I do?

When re-entering the UK, you should carry your written permission with you in your hand luggage so that you can show this to an immigration officer if necessary.

Updating the University

If you are sponsored by the University under Tier 4 we need to be aware of your situation.  Once you have returned to the UK, you should provide flight details to the University.  You must provide an e-ticket and either boarding card or passport stamp to homeofficecompliance@salford.ac.uk.

Please note: You only need to send us flight details if this is during your study periods.  For example, if you are an undergraduate student you do not need to send us this information for the Christmas, Easter and summer vacation periods.

Change of circumstances

When you are granted a Tier 4 visa, it is on the basis that you study full time at the University of Salford. As your visa sponsor, the University is also required to provide information to the Home Office if and when your circumstances change as this may impact on your visa. If your circumstances change then it is always advisable to contact the Home Office Compliance team to see if the change will affect your visa.  Some useful information is detailed below.

Change of circumstances

Deferring your course

It may not always be possible for you to register on time for the course you have applied for and, in this case, you may wish to start your course on a different intake i.e. at a different point in the academic year. 

If you would like to join a later intake instead and you have received your CAS but not yet used it in a visa application, you will need to notify the Admissions Team. The University will then withdraw (cancel) the CAS. After this you will need to contact the Admissions Team again to request a new CAS number when you wish to take up your place on your course of study.  

If you would like to join a later intake of the course but you have already used your CAS in a visa application, we recommend you contact the Admissions Team.

The Admissions team contact details are:

Long term absence and pregnancy

If you need to take a long term absence from your programme of study, (i.e. for an illness, a requirement to return home or pregnancy) it is advisable to officially interrupt your studies.  This is because it is unlikely that you will be able to complete your course within the time frame you had originally planned. Please see 'interrupting your studies' for further information.

Repeating a part of your course

Tier 4 visa holders are allowed to repeat any part of their course where required.  However, under most circumstances, Tier 4 visa holders may not repeat any part of their course more than twice . If you are required to repeat part of your course, there must be no more than 60 days between academic engagements.  Therefore if you are required to complete a re-assessment or a retake but this does not take place for some time, we may be required to withdraw sponsorship of your visa and you may be required to return home, depending on the time frame.

Please see here for a flowchart to help you understand what you need to do.

Reassessments

If, when completing a module for the first time, you do not pass part of the module or the full module, you may need to complete reassessments. For most courses, reassessments take place during the last two weeks of August. In most cases this will be during the summer vacation and you should be able to complete the reassessments under your existing visa.

If your course does not have a summer vacation, the reassessments may take place more than 60 days after your last academic engagement. If this is the case, the University is required to withdraw sponsorship of your Tier 4 visa and you will be required to return home. In such instances, or where you will not have enough time left on your visa to complete any re-assessments, it is advisable to complete the re-assessments in your home country.  This is because you will not be able to meet the attendance requirements of your visa or any CAS that the University issues to you. For more information regarding overseas reassessments please click here.

Please see here for a flowchart to help you understand what you need to do.

Re-taking an academic year

In some instances, you may need a further repeat attempt on your course. If this is the case, you will be required to complete a retake of the module; you will be required to pay a tuition fee and to attend lectures and seminars as if you were completing the module for the first time.

If the module does not begin within 60 days of your last academic engagement, the University is required to withdraw sponsorship of your Tier 4 visa and you will be required to return home. You will then need to request a CAS and submit a visa application in line with your new programme end date. You can find details on how to do this here.

Going on a placement

Some University programmes offer a work- based placement, sandwich year or exchange programme as part of the course. Tier 4 visa holders are able to complete a placement if it is an assessed and integral part of their course.  As your sponsor, the University will need to report the details of your placement to the Home Office and you must continue to comply with the University’s Attendance Monitoring policy.  

If you originally applied to study on a course without a placement but later change to the version of the course which includes a placement, your visa will not cover you for the duration.  Before you can transfer to the placement version of your programme, you must apply for a new Tier 4 visa.  You can apply for this visa inside the UK but you must apply for this visa extension no more than three months before your placement.

Interrupting your studies

If you suspend or ‘interrupt’ your studies for personal or academic reasons (e.g. for illness, financial reasons, pregnancy, maternity or paternity leave), the Home Office would normally expect you to return to your home country unless you are not medically able to do so. For example, in the case of pregnancy you may not be able to fly if you are in the late stages of pregnancy.

In most cases where you interrupt your studies, the University will be required to report the interruption to the Home Office who will then curtail (cut short) your visa. If you need to remain in the UK for reasons other than study during your interruption you should seek specialist advice from an immigration specialist. You can search for an appropriate immigration specialist here.

In the rare instance where an agreement is made with the University not to withdraw sponsorship of your visa during an interruption, you must finish your course within the time frames of your existing visa. The University will be unable to issue you with any further CAS for that course.

Further information regarding the University’s interruption policy can be found here. This includes the process if you are studying on a Tier 4 visa, which is as follows:

  1. Understand visa implications of an interruption
  2. Leave the UK
  3. Provide proof you have left the UK
  4. Request a Confirmation of Acceptance for Studies to return to the UK
  5. Apply for your visa
  6. Re-register at the University of Salford

Returning from an interruption

If you require a CAS to return from an interruption of study, you must ensure you request this in good time before returning to the University. You must also make sure that you have provided the University with evidence that you have returned home before applying for a CAS. You can find details on the CAS and visa application process here.

For registration information for returning to the University following an interruption of study please visit the registration website here.

Transferring to another course

Tier 4 visa holders are able to transfer to another course if they decide the course they have chosen does not fulfil their overall career aspirations. All course changes have to be reported to the Home Office by the University.  However if your visa does not cover the duration of your new course then, sometime before your visa is due to expire, you will need to leave the UK and extend your visa in your home country.

Further information regarding the transferring to another course can be found here.

Non payment of fees

Paying your tuition fees is an important condition of your offer from the University of Salford.  If you are sponsored under Tier 4 then you are also issued a visa on the basis that you can pay your tuition fees and maintain yourself whilst in the UK.  If, for any reason, you do not pay off an outstanding tuition fee balance the University may revoke (temporarily cancel) your registration status pending payment of the outstanding amount. In these instances, the University is also required to withdraw sponsorship of any Tier 4 visa you may hold and report this to the Home Office.

If you are able to resolve your tuition fee difficulties, then we may require your permission to check with the Home Office to see if your visa has been curtailed (cut short) by them before reinstating (reactivating) your registration record.

Completing your course earlier than expected

Sometimes it may be possible for you to complete your course early. If you complete your course more than two weeks earlier than the date indicated on your CAS, the University is required to withdraw sponsorship of your visa and the Home Office will curtail (cut short) the time you have on your visa in line with the date on which you completed.

Please note, completion is classed as the following:

  • For Undergraduate and Postgraduate Taught programmes of study: the date you submit your final piece of assessed work.
  • For Postgraduate Research programmes of study: the date you are awarded your MPhil, PhD or relevant research qualification.

Withdrawing from the University

If you decide to leave the University and withdraw from your course you must let us know by contacting the University Home Office Compliance Team. If you are a Tier 4 visa holder, once you have withdrawn from your course we will withdraw sponsorship of your Tier 4 visa and the Home Office will curtail (cut short) the time you have left on your visa. 

There are various situations where the University will withdraw your registration record.  For example, your registration record will be withdrawn if you fail to register on time for each year of course or if the University has concerns surrounding your attendance.

Switching to a Tier 4 visa

One of the most common questions we receive is whether students can switch to a Tier 4 visa once they are in the UK.  There are numerous immigration categories that allow you to switch to a Tier 4 visa in the UK and these can be found here.

You must hold valid leave in order to apply from within the UK and you will be asked to provide this when you apply for a Confirmation of Acceptance for Studies (CAS) number. For more information on applying for your visa in the UK please click here.

If you would like to discuss this or extending your Tier 4 visa with a member of the Home Office Compliance Team, please contact us via telephone or email or request an appointment to see the team.