Interruptions, Transfers and Withdrawals
If, for any reason, you are thinking about leaving your programme or wish to temporarily pause or interrupt your studies, we are keen to discuss this with you. In the first place, you should talk to your personal tutor or your programme leader. In addition you may wish to contact Student Experience and Support as they have trained advisers who can help with all types of financial, personal and emotional issues. It could be that we can help you with your problem or advise you where you can access relevant help or support.
If you wish to notify the University that you are thinking about interrupting or withdrawing, you will need to complete the online form available on the Student Self-Service Portal which you can access at https://sss.salford.ac.uk/.
The University’s Student Interruptions and Withdrawals Policy is available here.
It is very important that you consider your situation carefully. The following information is provided to help you understand some of the potential implications.
If you are considering interrupting your studies or withdrawing from the University, you are invited to attend a ‘Staying at Salford’ workshop to discuss any concerns you may have. You can book onto the workshops here or by contacting the askUS helpdesk on 0161 295 0023.
As we are keen for you to be able to stay in contact with us whilst you are on your interruption, you will still have access to your student email account during this period.
In addition to this, you are still welcome to contact your Programme Leader and/or Personal Tutor for any advice or guidance whilst you are on an interruption.
You will also have access to all relevant University buildings. These include Library buildings and you will also have access to Library services including:
- reference access to the full Library collection;
- limited borrowing rights;
- access to a sub-set of electronic resources through a dedicated terminal during staffed hours;
- access to Skills for Learning training courses.
Student Experience and Support are also available to offer you a range of services during your period of interruption. These include assistance from askUS and the Wellbeing and Counselling Services, as well as access to advice and information from Careers and Enterprise.
If you are wishing to interrupt your studies, your fees will be recalculated up to the point of your agreed last date of attendance in line with the Key Facts about Fees document. For taught programmes students, if you interrupt after Academic Week 20, you will be charged the full tuition fee for that academic year. For Postgraduate Research students, if you interrupt after month 8, you will be liable for the full fee for the academic year.
If your tuition fees are being funded through the Student Finance, the recalculation is done slightly differently depending on how you are funded:
- Student Finance
- Scholarships, Bursaries and Other Discounts
- Returning from Interruption
If you receive your funding from Student Finance England, you are permitted to interrupt your study without incurring any tuition fees up to the end of Academic Week 2.
If you interrupt after Academic Week 2, tuition fees payable are recalculated according to three liability periods. At each period a percentage of the tuition fee is paid by the Student Loans Company to the University on the following basis:
- Second week of October (25%)
- Second week of January (50%)
- Second week of April (100%)
As soon as you reach a liability period you will be charged for the whole of that period. For example, if you interrupt your study on 30 October, you will incur 25% of the fee (this will apply to all students who interrupt before the second liability is reached in January, when the fee incurred will be 50%). The University will notify Student Finance of the dates of interruption and of the revised fee amount.
Maintenance loans and other grants awarded by Student Finance England are also recalculated up to your agreed last date of attendance. However, the University has no involvement in the administration, repayment or reassessment of these payments or calculations. It is strongly advised that you contact Student Finance England to discuss the financial implications before submitting an interruption request.
If you are a self-funding taught student, you are permitted to interrupt your study without incurring tuition fees up to the end of Academic Week 2.
Tuition fees are recalculated on a weekly pro-rata basis for taught students and monthly for Postgraduate Research students according to the following formula:
Fee divided by 30 (i.e. standard number of weeks in an academic year) multiplied by the number of weeks registered on course.
e.g. Student paying £6,000 annual fee interrupts in Academic Week 10:
£6,000 x 10 = £2,000 fee incurred
Fee divided by 12 multiplied by number of months (or partial months) registered.
e.g. Student paying £6,000 fee interrupts in Academic Month 3:
£6,000 x 3 = £1,500 fee incurred
If you are interrupting and receive sponsorship for your studies, your fees will be recalculated the same way as for self-funding students. The sponsor will be notified of any outstanding credit or debit balances.
Scholarships, Bursaries and Other Discounts
Any discounts offered directly by the University will be recalculated pro-rata on the same basis as the tuition fees up to the agreed last date of attendance.
Returning from Interruption
When returning from an interruption of study you will need to re-register and will be subject to payment of any outstanding fees at the point of your return. You will also be charged fees for any study to be repeated. Any scholarships, bursaries and other discounts will be reapplied commensurate with the fees.
If you are funded by Student Finance, the University will send a notification advising you that you are re-registered. Any part of an academic year attended counts as a full year of funding, however, funded students are generally entitled to one year of funding in addition to the length of their course e.g. if studying a regular 3-year undergraduate degree, you may be entitled to a fourth year of funding. This is dependent on you not having had prior study, and is given entirely at the discretion of Student Finance. It is recommended that you contact Student Finance to discuss your eligibility for this additional year of funding.
If you are transferring from Salford, you may need to apply for your future studies through UCAS. Depending on your last date of attendance, your tuition fee charge will be calculated in line with the tuition fee policy. Please see the Key Facts about Fees by clicking here. Alternatively, please contact our Fees & Awards Team on 0161 295 0023 (Option 2, Option2) or email email@example.com.
Still have questions? Why not contact the askUS Team and book and appointment with an advisor to discuss your situation? The Team can be contacted on 0161 295 0023.
Process for Interruptions on a Tier 4 Visa
Going on Interruption
When on a Tier 4 visa your sole purpose for being in the UK is to study full time. If you need to interrupt for any reason you need to consider the following points:
- Ensure you understand the Visa implications of an Interruption
- Leave the UK
- Provide proof you left the UK
- Returning from Interruption
- Request a CAS to return to the UK
- Apply for your Visa
- Re-register at Salford
1. Ensure you understand the Visa implications of an Interruption
Depending on your course of study, UK legislation allows different amounts of total time to study at different levels:
- Below degree level – 2 years;
- Undergraduate degree and Masters combined - 5 years 11 months (including wrap up time);
- Postgraduate Research – 8 years.
Further details of the interruptions process for Taught students, can be found in the Student Interruptions and Withdrawals Policy.
For details of the Research interruptions process, please click here
The UK legislation and University of Salford regulations for interruptions are summarised in the following table:
1In exceptional circumstances such as where you or your dependent is unable to travel due to health reasons you (and if applicable, your dependent) would have to apply to the Home Office for an alternative visa such as Further Leave to Remain. If you are unable to travel we advise you make contact with the Home Office Compliance Team in the Ask Us Service. This will enable us to discuss your options with you and help you to protect your immigration status. In these circumstances you may wish to speak to a specialist Immigration Solicitor these can be found through Search for an Immigration Advisor.
2. Leave the UK
Once you have considered the above and you have taken an interruption, you will be expected to leave the UK as soon as possible (unless option a above applies). You will receive an email from the Home Office Compliance Team informing you that you should leave the UK within 28 days and provide evidence of your exit. Please see the note below regarding what is acceptable ‘exit evidence’.
3. Provide proof you left the UK
Submit exit evidence to prove that you left the UK, this can be:
An E-ticket/reservation/booking confirmation AND
- An entry stamp from when you arrive in your home Country or an e-gate receipt; or
- The boarding card or screen shot of your digital boarding pass; or
- A Luggage tag from your checked baggage
Send the above to the Home Office Compliance Team: firstname.lastname@example.org
4. Returning from Interruption
When you are ready to return from Interruption you will need to complete the following actions in points 5 -7 below. Please note you will only be able to do this after you have provided evidence that you have left the UK as stated in point 3 above.
5. Request a CAS to return to the UK
Request a new Confirmation of Acceptance for Studies (CAS) number. The CAS request form will be sent to you on receipt of your exit evidence. CAS requests can take up to five working days to process on receipt of all the required information from you.
6. Apply for your Visa
Receive your CAS and apply for your visa. Help can be found here
7. Re-register at Salford
Return to the UK to re-register for your course. More information on how to re-register can be found here.
If you suffer from a long term illness or require maternity leave during pregnancy/after giving birth and are unable to continue with studies the University strongly advises that you interrupt studies and, if an international student leave the UK, and return to your programme when you are able to focus on your studies. If you are unable to travel, we advise you make contact with the Home Office Compliance Team in the Ask Us Service. This will enable us to discuss your options with you and help you to protect your immigration status.
If you want or need to interrupt your studies and would either prefer to continue your tenancy while you interrupt or to end your tenancy, the first thing you need to do once your interruption is agreed in principle with the University is to contact your landlord / agent to discuss it with them.
In most cases if you want to stay and your behaviour as a tenant has been good, the landlord will be happy for you to stay.
If you would like to leave, a large student accommodation provider will often be sympathetic to this, especially if you provide a letter from the University to confirm that you are interrupting (you can contact askUS to request this). Other landlords may or may not be willing to release you from your contract. If you want to leave your landlord may release you immediately or may require you to pay a portion of your rent and some administrative fees. If you have met all the conditions of your tenancy then your deposit should be returned to you in full. If you are in financial hardship, you can speak with a Money Adviser (book an appointment through askUS) to see if there is any assistance they can give you. If you are asked to find a replacement tenant before leaving, you can try advertising on the notice board on the Manchester Student Homes website.
If you need specialist housing/tenancy advice you can access this from Manchester Student Homes.
When you return from an interruption of study, you will be required to re-register and will then sign up for the Academic Regulations and the programme and module specifications in force at the time you resume studies.