Microsoft Teams for online meetings

A person has a video call


Teams is a great hub for communication and collaboration. It combines messaging and chat, storing and sharing files, audio calls and online meetings. Teams makes it easy to meet with your tutors, and to share/present files during an online meeting as a piece of assessed work.

You can use Teams by signing into Office 365 on your web browser, installing it to your computer/laptop, and downloading its excellent mobile app.

It's easy as 123




Set up


Take part

Join an online meeting

You will need a microphone and speakers or earphones to communicate. They can be built in or connected to your computer/laptop.

  1. Open Teams via or your Teams desktop icon (if installed) and select Calendar.
  2. Find and open the scheduled meeting.
  3. Select the 'Join Microsoft Teams Meeting' link or 'Join' button.
  4. Switch on your audio and the camera as required; you can also do this within the meeting.
  5. Select 'Join now' to enter the meeting.
  6. To leave the meeting, select the 'Hang up' icon.

Tip: Teams invites automatically appear in your Office 365 email account, so you can also join a scheduled meeting via an email invite or your Calendar.

Share your screen

The screen share icon on Microsoft Teams

You can show your desktop, a specific application, or any file while in a meeting.

  1. Select Share.
  2. Select what you want to share:
    • Desktop lets you share everything on your screen. Choose this option if you want the flexibility of being able to move between multiple applications. For a seamless presentation, close any unnecessary applications before joining the meeting.
    • Window lets you share a specific application or screen of your choosing.
    • PowerPoint lets you deliver a presentation. Choose this option if your assignment is to deliver a PowerPoint presentation or an academic poster.
    • Whiteboard lets you write, sketch, and collaborate in more visual way.
  3. After you select what you want to share, a red border surrounds what you're sharing.
  4. Select Stop sharing/presenting to stop sharing your screen and return to the meeting screen.

Share a PowerPoint file

Need to share a PowerPoint presentation or an academic poster as a piece of assessed work?

  1. Join the scheduled meeting via Teams.
  2. From the Meeting control bar, click the 'Share' button.
  3. Locate your presentation under the PowerPoint category. If you cannot see the file you need, select the 'Browse' link to find it on your device.
  4. Click on the file to start sharing the PowerPoint file.
  5. The file will open in seamlessly in viewer mode, ready for your audience.
  6. As presenter, you are now in control. Use the forward/back controls to move through your slides, and you have the option of preventing others from moving through your slides ahead of you.
  7. Select the 'Stop presenting' button to stop sharing your presentation/poster and return to the meeting screen.

Tip: Perfect a professional presentation by creating a mock presentation and practice joining Teams meetings and sharing files with some course mates.

The Teams Mobile App

A person holds a mobile phone showing the Teams logo

The Teams mobile app is great tool for when you're on the move.

It is not recommended for delivering something as important as an online assignment, but it is ideal for checking and responding to team posts, using Chat, accessing files, and attending more informal online meetings with ease.

Install the Microsoft Teams App via the app store on your mobile device.

At the prompt enter your University email address and password > Select 'Work or school' for account type and enter your University email password.

Find out more about teams

Guidance for engaging with online learning

To help you get the most from your studies, the University has produced Online Learning Guidance outlining how you are expected to engage with and conduct yourself in an online learning setting.