Library event / filming request form Show More Show Less Breadcrumb Home Library Library event / filming request form Please use this form to request holding events and filming in the library. Your details Name Email Telephone Roll number / Username (if applicable) How would you like to use the Library? - Select -Information standEventFilming Information stall details Event title Describe what you will display on your stall Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time Will food be served? - None -YesNo Hygiene and allergies Please confirm that the food has been prepared under hygienic conditions, and will be clearly labelled when served to avoid allergy risks. Will you have materials to display/hand out? - None -YesNo Trip hazards and storage Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropriately assembled and placed away from thoroughfares. Please confirm that you have read the terms and conditions (as shown below) All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library) Current COVID safety rules and restrictions will be adhered to at all times. Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment. Event owners will liable for the cost of any damages to spaces, equipment or furniture. A completed risk assessment must be submitted by any external companies before bookings will be accepted. Event details Title of event Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time What equipment is needed / will be used? Will food be served at the event? - None -YesNo Allergies and hygiene Please confirm that the food has been prepared under hygienic conditions, and will be clearly labelled when served to avoid allergy risks. Will you have materials to hand out/display? - None -YesNo Storage and trip hazards Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropriately assembled and placed away from thoroughfares. Please confirm that you have read the terms and conditions (as shown below) All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library) Current COVID safety rules and restrictions will be adhered to at all times. Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment. Event owners will liable for the cost of any damages to spaces, equipment or furniture. A completed risk assessment must be submitted by any external companies before bookings will be accepted. Filming details Title of event Please give a brief description of your filming plans Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time Which space would you like to book? Which space would you like to book? - None -1. Display table (unstaffed) Ground floor CW Library2. Foyer table (staffed) Ground floor CW Library – 1 table and 2 chairs3. Peel Gallery Larger multi-purpose space – Ground floor CW Library – variety of tables/chairs/soft seating with projector access4. Wellness Room First floor CW library5. Allerton Foyer6. Other library spaceOther… Enter other… Please provide details of the space you require How many attendees are expected? Is the furniture set up mentioned above sufficient? - None -YesNo Please describe your preferred furniture set up Are there any accessibility requirements for the event? - None -YesNo Please describe your accessibility requirements How many attendees will be running the event? How will Library users benefit from the event? Please list any additional comments or requirements Please confirm that you will collect the necessary release forms for those featured in your photography/filming A consent form must be filled in for those appearing in any photography/filming - including anyone appearing in the background. Please confirm that you have read the terms and conditions (as shown below) Yes All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library) Current COVID safety rules and restrictions will be adhered to at all times. Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment. Event owners will liable for the cost of any damages to spaces, equipment or furniture. A completed risk assessment must be submitted by any external companies before bookings will be accepted. Leave this field blank
