Library event / filming request form Show More Show Less Breadcrumb Home Library Library event / filming request form Please use this form to request holding events and filming in the library. Your details Name Email Telephone Roll number / Username (if applicable) Please confirm that you have read the terms and conditions (as shown below) All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library) Current COVID safety rules and restrictions will be adhered to at all times. Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment. Event owners will liable for the cost of any damages to spaces, equipment or furniture. A completed risk assessment must be submitted by any external companies before bookings will be accepted. How would you like to use the Library? - Select -Information standEventFilming Information stall details Event title Describe what you will display on your stall Please provide as much information as possible. Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time Will food be served? - None -YesNo Promotion The Library Comms Team will promote events when resource capacity allows. Please tick the box if you would like your event to be considered for promotion by the Library Comms Team. What food will you be serving? Please provide as much detail as possible. Will the food be store bought or prepared at home? Have you considered allergies and dietary requirements? How will you ensure that allergy-risk foods are kept separate and clearly labelled? Will the food be individually wrapped or in an open container? Will the food need to be heated or kept cool? What equipment will you bring to serve food? Will you need plug sockets etc.? Will you have materials to display/hand out? - None -YesNo Will you require a poster board or any other equipment? Please provide as much information as possible. Trip hazards and storage Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropriately assembled and placed away from thoroughfares. Event details What will you be filming? Please provide as much detail as possible. Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time What equipment is needed / will be used? Include details about projectors / conference screens / room configuration etc. Please provide as much detail as possible. Will food be served at the event? - None -YesNo Comms Promotion The Library Comms Team will promote events when resource capacity allows. Please tick the box if you would like your event to be considered for promotion by the Library Comms Team. What food will you be serving? Please provide as much detail as possible. Will the food be ordered from Eat and Drink on campus, store bought/delivery, or prepared at home? Reminder: If food is ordered from Eat and Drink, please arrange drop off and collection times with them, ensuring that nothing is left behind. Have you considered allergies and dietary requirements? - event How will you ensure that allergy-risk foods are kept separate and clearly labelled? Will the food be individually wrapped or in an open container? - event Will the food need to be heated or kept cool? - event What equipment will you bring to serve food at the event? Will you need plug sockets etc.? Will you have materials to hand out/display? - None -YesNo Storage and trip hazards Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropriately assembled and placed away from thoroughfares. If there is filming at the event, please confirm that you will collect the necessary release forms for those featured in your photography/filming A consent form must be filled in for those appearing in any photography/filming - including anyone appearing in the background. Filming details Title of event What locations are you requesting to film in? Please provide as much detail of the filming schedule as possible. Please select your preferred start date and time Please select your preferred start date and time: Date Please select your preferred start date and time: Time Please select your preferred end date and time Please select your preferred end date and time: Date Please select your preferred end date and time: Time Which space would you like to book? Which space would you like to book? - None -1. Display table (unstaffed) Ground floor CW Library2. Foyer table (staffed) Ground floor CW Library – 1 table and 2 chairs3. Peel Gallery Larger multi-purpose space – Ground floor CW Library – variety of tables/chairs/soft seating with projector access4. Refreshment room5. Allerton Foyer6. Other library spaceOther… Enter other… Please provide details of the space you require How many attendees are expected? Where will the footage be shared? - None -InternallyExternally Please describe your preferred furniture set up Are there any accessibility requirements for the event? - None -YesNo Please describe your accessibility requirements How many attendees will be running the event? Please list any additional comments or requirements, for example, room set-up, lighting, plug sockets required... Please confirm that you will collect the necessary release forms for those featured in your photography/filming A consent form must be filled in for those appearing in any photography/filming - including anyone appearing in the background. Leave this field blank
