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Research Bidding Process

Prior to their submission, the University bid development process requires all research bids to be approved by the Head of School, and all project budgets to be signed off by the Head of Commercial Finance.

The following steps the various stages of submitting a research proposal and details the support available to academic staff for completing each stage.

Steps to Bidding

  • Search the funding opportunities bulletin or Research Professional to identify suitable sources of funding.
  • Discuss your research idea and proposal with your Line Manager and your Research Programme Lead.
  • Once the theme lead has approved the proposed application, the individual member of staff is required to email their appropriate contact in the Research Development team to notify them of the intention to submit a bid. This should be undertaken a minimum of 4 weeks before the deadline if the Universityis leading and a minimum of 2 weeks for any bid on which the University is a partner.
    • The notification email must contain a short summary (100-200 words) of the bid, the approximate costing and details of the specific funding call. The Dean of school and the research theme lead must be copied into this email so that the Research Development Team can confirm that the application has been approved by the school.
    • Any notification received by the Research Development team with less than 4 weeks (for a Salford led proposal), or 2 weeks (for one on which we are a partner) before submission must have approval from the academic’s ADRI. If approval has not been sought then the Research Development team will contact the ADRI to seek approval before providing support with the submission.
    • Any requests for support from academics received that have not gone through the intent to submit process will be referred back to the appropriate school ADRI/research theme lead to seek approval.
    • For an Intent to Submit received at the minimum deadline it is expected that an initial draft of the proposal with an indicative summary of resources will have already been completed.
  • Develop the project budget. Your Research Development contact will assist with completing the FEC. The FEC also forms institutional approval so it needs to be submitted a week before final submission of your research proposal.
    • Bids requiring institutional match funding and/or an institutional letter of support that have not secured approval via the Research Development Team will not be allowed to progress to submission. The Research Development Team will work with the member of staff to secure the appropriate institutional approval. Under no circumstances should a member of staff contact the VC team directly.
  • Your bid will need to undergo a peer review before submission. Nominate a reviewer and send your latest draft bid to them at least 3 weeks before submission. Here is the form the reviewer needs to complete. The reviewer needs to send the completed form to yourself and your Research Development Contact. It needs to score 5 or 6 to be submitted.
  • Your Research Development Contact will help you to complete the application form.
  • Submit the bid.

Remember – For many major funders pressing the submit button does not mean it goes straight to the funder.  Rather it goes to the University’s Contracts Team for final checking before they send it to the funder.  Do check whether the funder you are applying to requires this additional institutional approval and allow extra time for this to take place.