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Right to Work

This information applies to both External Advisors (involved in the University's programme approval process) and External Examiners appointed to taught programmes.

Your appointment as External Examiner or External Advisor for the University of Salford is subject to the University receiving evidence of your right to work in the UK.  This evidence must be received prior to your appointment.

UK Visas and Immigration (UKVI) regulations require that all organisations obtain proof of the right to work in the UK for every individual who carries out work for them.  The UKVI’s definition of “work” is broad and includes the activities that External Examiners and External  Advisors carry out.  Therefore, we request that you provide this evidence to ensure compliance with the legal requirements and that our records are up-to-date.  We thank you in advance for your cooperation with these steps.

The Home Office has a prescribed list of documents it deems as acceptable for proving an individual’s right to work in the country.   In line with the Home Office Right to Work Checklist we need you to show us your original documents as applicable to your circumstances. (Please note that an expired British or EEA/Swiss passport is acceptable, providing it corresponds with the name on your application).

If you have time limited leave  to remain in the UK, there will be additional steps in order to ensure that the activities that you would be doing at Salford are in line with your rights – to be advised by the QEO.

If you have changed your name, including following marriage, you will need to provide additional supporting documentation as proof of change of name.

We must see the original evidence of right to work (we cannot accept certified copies) therefore you have two options as set out below.

Option A - If it is practicable for you to visit the University prior to your appointment.

Bring the necessary papers/documents to the Quality and Enhancement Office (QEO), Ground Floor Reception, Crescent House (Monday - Friday between 10:00 am and 4.00pm). QEO staff will process your documentation within approximately 15 minutes. See below for the full address.

Option B - If it is not practicable for you to visit the University prior to your appointment.

We will arrange to carry out a review of your right to work via live video connection such as Collaborate Ultra on Blackboard.  The steps are as follows:

  1. Arrange a right to work review at a time to suit you  via your QEO contact’s  phone number or through emailing
  2. Send your original right to work documents via secure delivery E.g. Royal Mail Special Delivery Guaranteed by 1pm to:

    Quality and Enhancement Office
    G06, Crescent House
    University of Salford
    The Crescent
    M5 4WT

    Make sure you include details of the address that you require your documents to be return to, otherwise we will return them to the address in the passport or other evidence provided.  Documents should arrive at our office no later than 48 hours before the planned video link.  You will be able to claim reasonable courier costs as expenses from the University of Salford (on proof of evidence).
  3. The video link will be carried out by a member of QEO staff and the right to work checklist completed.  Your documents will be return to you via secure courier with within three working days of the video.  

Please note that we do not accept certified copies as evidence of right to work.

If you do not provide your right to work documents in accordance with the above procedure, the University will be unable to confirm your appointment as External Examiner or External Advisor and will not be able to set you up on our systems and/or make any payment to you in relation to the role.

For more information see the FAQs below or email:

Frequently Asked Questions

Yes, if you have been asked to go through Option A or Option B it is because, following a recent review, we are carrying out RTW checks and ensuring that we have seen original documents. We thank you in anticipation of your cooperation with this. We cannot not pay fees or expenses until this check has been carried out.
We do not accept certified copies as evidence of right to work. For people on time limited leave to remain in the UK, we require certification from their employer’s HR department that the activities in Salford are in line with the Certificate of Sponsorship. However this is an additional stage to the right to work process that applies only to people with time limited leave to remain.
You should use specialist secure delivery courier that is convenient to you E.g. Royal Mail Special Delivery Guaranteed by 1pm. You employer may be able to help you with this. You will be able to claim reasonable courier costs as expenses from the University of Salford (on proof of evidence).
We can turn around the right to work checks within a few days as set out above in Option B. However, if this still a problem please review the Home Office Right To Work Checklist for the prescribed list of accepted documents as there may be other evidence such as birth certificate and national insurance that you can send instead of your passport.
UKVI guidance is quite clear about when right to work checks are required and how they should be carried out. We are complying with the regulations to ensure that we protect our UKVI Sponsor Licence to enable the recruitment of both international students and international staff.
Unfortunately no as we need to see your documents prior to confirmation of your appointment or before you undertake any activities on behalf of Salford.