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FAQs

Expenses

Where can I get an expenses claim form ?

You can print one from the website http://www.salford.ac.uk/qeo/ExternalExaminers/forms

The expense claim should be:

  • Sent to us by post with the original receipts

OR

  • Scan the expenses claim form and also the receipts and send to us by email

Please remember to sign (hand-sign or electronic signature) your expenses claim form.

What are the limits for the amounts that can be claimed for ?

Hotel Accommodation: £95 per night

Breakfast: £6

Lunch: £10

Dinner: £20

Standard Class Train Travel

We cannot reimburse for alcoholic drinks.

Can you recommend a hotel for me to stay in ?

You are free to book any hotel that you wish up to our limit of £95 per night. There are a wide range of hotels in Manchester City Centre (1.5 miles way) and close to the University of Salford there are:

Premier Inn - Salford Central or Manchester Arena

Ainscow

Trevilles – Salford, Cross Lane (directly opposite Salford Crescent Train Station and the university buildings Allerton and Mary Seacole, but please note that this is a budget hotel).

Why have I only received X number of pounds when I submitted a claim for expenses of XX number of pounds?

We do not reimburse for alcohol, newspapers etc. so this may have been deducted from the claim. There are also maximum amounts that can be claimed for items (e.g. hotel accommodation, meals etc). The maximum amounts payable are listed on the expenses claim form.

I usually stay with a friend and take him/her a gift for putting me up and this means that I am out of pocket - can I claim any kind of expenses?

No.  HMRC rules do not allow reimbursement for this type of expense.

Why was I not paid as soon as I submitted my expenses claim?

You may have just missed the deadline for receipt of claims, which is the 10th of the month. You will therefore receive your expenses payment at the end of the following month.

Is there a deadline for submission of expense claims ?

Yes, expense claims for expenses incurred in the academic year 2017-18 must be submitted by the deadline of 30th September 2018.

Annual External Examiners Reports

Where can I get a copy of the Annual External Examiners Report pro-forma ?

This report form is available at http://www.salford.ac.uk/qeo/ExternalExaminers/forms

What is the deadline for submitting the annual report ?

The deadline is 10 August 2018

Honorarium (previously referred to as fees)

Why have I not received payment of my honorarium ?

Payment of the honorarium is dependent on all 3 of the following:

  1. Submission of an Annual Report on the standard report pro forma to the Quality and Enhancement Office
  2. Supporting documentation from the school having been received by the Quality and Enhancement Office
  3. An appropriate check of your right to work in the UK having been carried out and the Quality and Enhancement Office holding this documentation

I have changed my bank account - what should I do?

You should complete a new Bank Authority Form and send it to us as soon as possible.

I have paid too much tax - what should I do?

You should contact the Salaries and Wages section of the Finance Department.

I have only received X number of pounds as an honorarium but was expecting XX number of pounds. Why is there a difference?

We calculate the honorarium according to the information given to us by the school that you are an external examiner for (i.e. the modules, credit-rating of the modules and how many students are on the modules). If you e-mail your query to ExternalExaminers@salford.ac.uk, we can ask the school to double-check the information that they have given to us.

Applying to be an External Examiner

What paperwork do I need to submit to apply to be an external examiner?

You need to complete an External Examiner Application Form which is available at http://www.salford.ac.uk/qeo/ExternalExaminers/forms and send it to your school contact. If you do not have a school contact, please send this to the School Operations Manager.

Why do I need to provide proof that I have the right to work in the UK? 

The UK Visas and Immigration (UKVI) requires that all organisations obtain proof of the right to work in the UK for every individual who carries out work for them. Therefore we request that you provide this evidence to ensure compliance with legal requirements.

This check needs to be carried out before your appointment and we are required to see your original evidence in your presence.