Erasmus+ for staff
Given the current COVID-19 pandemic and global health crisis, we do not expect to release further calls for staff mobility applications for Erasmus+ funding during the 2020/21 academic year in line with current University travel restrictions. Please keep an eye on the Staff Hub and Yammer for updates if and when permissible.
Erasmus+ funding is available to help members of staff develop their skills in schools, universities, colleges and adult education environments around Europe through job shadowing, teaching and training activities. It’s a great way to learn new ideas and practices from a different education system, and it also gives you the chance to build a relationship with the institution you visit.
Where can I go?
Teaching activities can take place at an HEI (Higher Education Institution) holding an Erasmus Charter for Higher Education accreditation, as well as an Inter-Institutional Agreement with our University. Please see our list of partners.
Please note that we are currently reviewing our partnerships, therefore you are required to email email@example.com in order to check if the agreement with the institution you are considering visiting is still valid.
Unlike teaching activities, training activities can take place at either one of our Erasmus+ partner institutions or an institution within one of the Erasmus+ programme countries we don’t currently have an agreement with. Please note that the chosen institution must hold an Erasmus Charter for Higher Education accreditation.
Training activities can also take place in a public or private organisation active in the fields of education and training within one of the Erasmus+ programme countries. The European Commission lists organisations that are ineligible for traineeships, so make sure you check this list before you apply.
The following types of organisations are not eligible as receiving organisations:
- EU institutions and other EU bodies including specialised agencies (please see the European Union website for more information);
- organisations managing EU programmes such as Erasmus+ National Agencies (in order to avoid a possible conflict of interests and/or double funding).
Several universities also offer International Staff Training Weeks, which offer an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from other universities in related fields at the same time.
Who can apply?
Erasmus+ funding is available to academic colleagues for either teaching or training activities, and to professional services colleagues for training only. Please note that funding is not available to agency, temporary or hourly-paid members of staff. All applications must meet the objectives of the International Delivery Plan and demonstrate the following international aims:
Growth and Diversification
There must also evidence of the staff or student benefit and how the opportunity will support the institutional ICZ agenda.
Funding is available to contribute to the cost of subsistence and travel. The funding amount you are entitled to will depend on where you want to go and for how long. Please refer to the subsistence rates and travel rates tables.
As part of the application process, you are required to indicate how much you are entitled to claim back for your trip based on OSR rates. Please see the University's Travel and Expenses Policy.
Depending on your chosen destination, OSR rates might be higher or lower than your Erasmus daily subsistence grant. If the daily allowance you are entitled to based on OSR rates is lower than the Erasmus daily subsistence grant, you can NOT exceed the OSR rate (the reaming Erasmus grant will go into the school's budget code you have indicated on your Agresso travel request). If the Erasmus daily subsistence grant is higher than the OSR rate, your school/department will have to pay for the discrepancy through the budget code indicated on Agresso. Once your application is deemed successful, we will confirm how much you are entitled to via Erasmus+ and ask for approval from the Associate Dean International of your school or your Head of Department.
All travel requests are to be submitted to the University’s Travel Office. Successful applicants will need to use their School or departmental budget code when inputting their travel request in Agresso. Once you have completed the expenses claim, please email firstname.lastname@example.org and provide your trip ID number. Once this is received, funds will be transferred to the relevant school or department.
How can I make my travel arrangements?
Once we confirm if your application has been successful and the amount of the Erasmus+ grant you are entitled to, you will be able to put a travel request through Agresso based on OSR rates. On this, you will have to indicate your school or department's budget code for travel. If you are unsure, please ask your line manager.
How and when will I receive the Erasmus+ grant?
Once you come back and claim your expenses, your school or department will be reimbursed by the amount you have been allocated via Erasmus+. Please ensure you claim your expenses within three months of your return.
How to apply
Given the current COVID-19 pandemic and global health crisis, there will be no further calls for applications for Erasmus+ funding in 2020. Please keep an eye on the Staff Hub and Yammer for updates.
Conditions of participation
Staff whose applications are successful must complete the required Erasmus documentation in order to receive the grant funds. Please note that arrangements for Erasmus+ staff mobility following the transition period have yet to be confirmed, as we do not yet have clarity on arrangements between the UK and the EU. Also note that, where Erasmus+ partnerships have been inactive in recent years, there may be some changes in the overall range of partnerships. Please check with the International Opportunities Team before agreeing to individual arrangements.
Prior to departure
- A grant agreement (this is provided after an application is successful);
- An Erasmus+ staff training or teaching agreement that has to be signed in advance of the mobility by all parties.
On your return
Documentary evidence of the duration of the mobility period signed by the host organisation. The host HEI must confirm the activity undertaken along with the start and end dates;
Online Mobility report (staff will receive an automatic invite from the European Commission);
Case study based on your experience.