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Occupational Health

The University is committed to promoting the health and wellbeing of all our employees and supporting them through periods of ill health. Some employees may benefit from undergoing a health assessment which will allow them and their manager understand more about a potential condition, how it can impact their work duties, or their progress in returning to work from a period of absence. HML are the University's provider of occupational health support services, in order to make referrals on behalf of their team members line managers are required to set-up an online profile with HML, they will then be able to raise requests.

Please note, only line managers should create an online profile and raise requests. As such, if you are an employee in need of additional support, please speak with your line manager in the first instance.

Setting up a profile

Please follow these steps to create a profile:

  • Please first email and request a verification code
  • The HR Team will respond by providing you with a verification code that you'll need to use when setting-up your profile
  • Once you have the verification code, you'll need go to the following website page, from the options select 'Register'.
  • You will be required to complete a number of fields, it is important that for the 'Line Manager' field you select 'UoS-OCCUPATIONAL HEALTH SUPPORT, 1'. This is required so the HR Team can facilitate your request with HML, you don't need to select your actual line manager within the University.
  • Once you have provided all your details and selected 'Register Now' you will be sent an email from the HML system.  Once you open this email and provide verification you'll be able to use the system.
  • If you require more support with this, please read the 'How to Register on the online portal' guidance document or email

Making a referral

Please following these steps to raise a request for a health assessment:

  • Click on the link to access the secure HML website ( Insert the username and password you've previously created.  You will then be presented with a number of options on the top menu bar
  • You should then select ‘Make a Referral’ you can then log-on and complete the referral for the employee, providing as much information as possible.  The following guidance document is useful, providing information on how to use the system and what information should be submitted:  'How to make a quality referral'.
  • When all information is added to the online referral form, select “send”.  This will submit the referral to HR Services for checking. HR services will support you in ensuring that the content is appropriate and complete.
  • HR Services will then send to HML and formally make the referral on your behalf.
  • At any time in the future, you can access the website and check the status of the referral and where in the process it is.

All services provided by HML are dealt with in the strictest confidence and information is only disclosed to third parties with the individual’s explicit consent.

'Health Management Limited' (HML) is an Occupational Health services provider, which supports organisations by providing clinical and advisory medical services to employees, which aim to allow preventative measures and can also support individuals returning to work from a period of absence.

HML is a major national provider with considerable experience of delivering occupational health services throughout the UK, including to local authorities, health and higher education sectors. HML will be the University's Occupational Health is committed to delivering high quality services to our employees, their services became effective on 01/04/2016.

By working in partnership with a national, experienced occupational health provider we will be able to provide long-term, sustainable and efficient delivery of occupational health services for our staff.  We anticipate there will be many benefits from working with HML including a five-day service, stronger clinical governance and quicker access to advice and support for managers and staff. HML services have replaced our previous Occupational Health resource which is available from Crescent House.

The HML clinic is based at the following arrangements.  Employees required to travel to this location should enquire with their line manager in the first instance if support is required with travel arrangements.  This could be due to a mobility impairment.

Health Management (Manchester), Health Management Clinic

Third Floor

Manchester ONE

53 Portland Street


M1 3LD

With the introduction of HML services on 01/04/2016 new starters will not be required to complete a 'Health Assessment Questionnaire' through the online application system (WCN), which is current practice. Alternatively, all new starters, with the exception of some select roles, will complete a 'Health Declaration Form' which will be included in their offer pack.   This form will allow an evaluation on whether there are any medical conditions which might affect work performance in the role and, therefore, require further evaluation. If this is required HR will discuss this with the relevant Hiring Manager and also arrange for a further assessment with HML for the employee.

If you would like to attend a briefing session with the HR Team please email to request a place.  Sessions will be organised on a demand basis, as such, when a reasonable number of requests have been made a session will be arranged and you will be made aware of the date.  If you haven't seen already, guidance documents are already available under the 'Making a referral with HML (Occupational Health Services)' drop-down, which is on the general Occupational Health page.

There will be no changes to the staff helpline, physiotherapy and counselling services. Employees will continue to be able to access the full range of support available directly.

Please note however, these services are not provided by HML, they will still be offered through our current providers and should be contacted directly via the information available on the Occupational Health webpage.

The new occupational health service provider (HML) must have access to occupational health files to ensure that they can provide best available advice, therefore any relevant records will be transfered to them.  All medical records held by HML are done so securely and confidentially in accordance with the regulations relating to the Data Protection Act 1998, and the Medical Reports Act. Furthermore, access to clinical data is restricted to HML occupational health professionals and only when specifically required.

Written consent of employees would be required before access to clinical information may be granted to any additional (i.e. non HML) third party. If you have a query or concern about the transfer of your occupational health records please email: in the first instance.