Graduation - Certificates and transcripts

Graduation stage
When will my certificate and transcript be available?

Certificates are usually printed and distributed within six to eight weeks following the confirmation of award at an examination board

Whilst you are waiting for your certificate and transcript to be printed, you can use your results letter as evidence that you have successfully completed your course. If you have not received your results letter, please contact your school.

Your degree certificate is an important legal document and should be treated as such, therefore you will only ever have one original certificate. If this is lost or damaged, you can purchase a replacement certificate via our online shop

If you have any outstanding debts with the University, your certificate will not be printed until your debt is settled in full. For further information, please contact the Income & Treasury Team on 0161 295 0023 (Option 2, Option 1) or by email income-treasury@salford.ac.uk  Please quote your student ID number in the email.

How will I receive my certificate and transcript?

Certificates and transcripts are dispatched by post to your permanent home address. Please check and update your address on the Student Self Service Portal (you will need your username and password to login). If you have already received your results letter, please email sa-studentrecords@salford.ac.uk to confirm that your address has changed, as your certificate and transcript may already be in production.

If you have any other questions, or would like more information, please contact sa-studentrecords@salford.ac.uk

How will my name appear on my certificate?

Your certificate will display the name in which you registered. It is your responsibility to check that your full and complete legal name is held on our records, you can check this on the Student Portal, you will need your network username and password to login.

If your name is incorrect, it must be updated before you submit your final piece of work or sit your last examination. After your results have been ratified at the awards board, your name can only be amended in line with the University’s Name Change Policy and in most cases incurs a fee (currently £50.00).

Check my name is correct on your records You will need your Network username and password to login

If your name requires amendment, please email sa-studentrecords@salford.ac.uk and attach evidence of your full and correct name (e.g. passport, driving licence, deed poll) and request that your name is updated.

How can I amend my name on your records?

If your name requires amendment, please email sa-studentrecords@salford.ac.uk to request this and attach evidence of your full and correct name (e.g. passport, driving licence, deed poll). Please include your student ID number in the email and your full name.

Your name must be updated before you submit your final piece of work, or sit your last examination, to ensure that your name will appear correctly on your certificate and transcript. After your results have been ratified at the awards board, your name can only be amended in line with the University’s Name Change Policy and in most cases incurs a fee (currently £50.00)

I have already received my certificate, but my name is incorrect

After your certificate and transcript have been printed, amendments to your name can only be made in line with the university’s Student Name Change Policy  

After reading the Student Name Change Policy, if you wish to request a change of name on your certificate and transcript, please email the Student Records Team at sa-studentrecords@salford.ac.uk and attach evidence of your full and correct legal name (e.g. passport, driving licence, deed poll). Please include your full name and your student ID number in the email.

How do I obtain another copy of my certificate?

Your certificate is a legal document and only one certificate can be in circulation at any one time. Multiple copies of certificates cannot be requested. If your original certificate has been lost, or damaged beyond use, you can order and pay for a replacement certificate via the University’s online shop. Order a replacement certificate

How do I obtain another copy of my transcript?

You will receive a transcript with your certificate, but if you require more transcripts you can order and pay for these via the university’s online shop. Order a replacement Transcript

I need a breakdown of my modules, study hours, placement details, syllabus, etc.

The breakdown of your modules and marks are available in an academic transcript. If you are a final year student, you will receive a copy of your academic transcript with your certificate.

If you require evidence of your Placement Hours, Clinical Hours, Syllabus, Study Hours etc. this can be obtained from your school. School Contact Details

If you require both a transcript and a document confirming Placement Hours, Clinical Hours, Syllabus, or Study Hours etc. please order a replacement transcript via our online shop ­and add a note (into the Additional Information section), when you are placing the order, to let us know what you need.

How do I obtain an apostille stamp?

An Apostille is a legal certification that makes a document from one country valid in another country (provided that both countries are signatories to the 1961 Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents).

In the UK, the Foreign and Commonwealth Office (FCO) Legalisation Department is the office that has the responsibility of issuing an Apostille certificate to documents originating from the UK.

The University cannot issue an Apostille.

How to apply for an Apostille:

Apply to a recognised Public Notary to have the relevant documents notarised.

Apply to the Foreign and Commonwealth Office (FCO) to have your notarised documents legalised and an Apostille issued.