Attendance and Absence
Students on full-time programmes of study are expected to be in full-time attendance at the University, i.e. to attend all classes and sessions on your timetable and engage in independent work and study. Some of your independent work and study will be completed on University premises and at other times this activity can be completed at home or away from the University campus.
Part-time students should also attend all classes and sessions on your timetable; if you are unsure about how much time to devote to additional study, you should talk to your programme leader or personal tutor.
As a guide, each academic credit that you study for can be related to ten hours of learning, either in class or independent work, although this is an estimate as different students will work at different speeds.
Your School will inform you of the minimum requirements for attendance and participation in your programme of study.
Further guidance can be found in the University Student Engagement, Participation and Attendance Policy available here: http://www.salford.ac.uk/__data/assets/pdf_file/0005/600197/StudentEngagement.pdf
Attendance and participation requirements apply to home/EU and international students.
The process for the Home Office UK Visas and Immigration compliance monitoring will be carried out in addition to participation monitoring. If you are a taught undergraduate or postgraduate Tier 4 student, it is your responsibility to print off an Attendance Monitoring Form from the Immigration and Visas section of the AskUs website to be signed by a lecturer or tutor at one of your teaching events during the week. Students are then required to submit the signed attendance form to Salford Advantage by the Sunday at the end of that teaching week. The University is required to report the attendance of international students to the Home Office.
Some programmes of study with professional accreditation, such as those in the School of Health and Society and the School of Health Sciences may have additional attendance and participation requirements. If this applies to you, you will find details in your programme handbook.
The University reserves the right to cancel the registration of any student who is not obviously attending the University – for example if you routinely miss timetabled sessions or assessment deadlines. The University will contact before such action is taken. Please bear in mind that the University is legally required to advise the Student Loans Company, where appropriate, if you are not attending the University without formal notification. This may mean that you will not receive any student funding (tuition fee and/or maintenance loans).
Sometimes, of course, there may be understandable reasons for absence. Here’s what you should do:
- If you are ill for 7 days or fewer (including Saturdays, Sundays and Bank Holidays), you can self-certify. You can collect a self-certification form from the University’s Medical Centre or from your own GP. If you are ill for longer than 7 days, you should obtain a note from your doctor. Self-certification forms and doctors’ notes should be submitted to the School Office to be placed in your file. Please note self-certification forms are not appropriate evidence to support PMC claims.
- Email your personal tutor. Even if you are just ill for a couple of days, please take a moment to let your personal tutor know. If you are in a situation that is making it difficult to attend for a longer period, or simply feel awkward returning to a seminar after two or three weeks’ absence, you should arrange to see your personal tutor as soon as you can.
- If you have to be away, for example, on pressing family matters, please speak to your module leaders, in advance, to explain.
- If your absences are disability related, make sure you contact Disability & Learner Support so we can explore with you what support may be available. With your consent we can include a statement in your Reasonable Adjustment Plan so your Programme Leader is aware.
- If absences from University for reasons such as sickness are likely to impact on your ability to complete a module assessment, you should consider using the PMC procedure. Being off sick does not automatically exempt you from participating in assessments.
Please note that any information about your mitigating circumstances may be shared with staff involved in your programme of study for the purpose of providing support.
Finally, if you find that you are having to work at a part-time job for an increasing number of hours (say, in excess of 12 hours a week), please speak to your personal tutor, so they are aware of the situation. If it is becoming impossible to study properly because of your part-time work or other commitments, you should discuss your circumstances with your programme leader.