Declaration of any convictions, cautions, reprimands and warnings

The offer of a place on a programme where students engage in Regulated Activity relating to Adults and/or relating to Children is subject to receipt of satisfactory Disclosure and Barring Service (DBS) clearance. This condition will remain in place irrespective of whether you have already registered as a student or commenced your studies. Failure to get satisfactory DBS clearance will put your place on the programme at risk.

When you attend an Identification Verification Session you will be asked to complete a Criminal Convictions Declaration form. This is an opportunity for you to disclose any convictions, cautions, reprimands, or warnings and any current criminal investigations taking place. Any matters you disclose or appear on your DBS Disclosure will be considered by a School Student Vetting Panel. The Student Vetting Panel complies with the University's Student Vetting Policy, and with professional body guidance. If you fail to disclose any offence you are putting your place on the programme at risk as the School Student Vetting Panel may withdraw the offer of your place on the programme or cancel your registration with the University. The School Student Vetting Panel consider all cases on an individual basis and in confidence. 

In considering any cases, the Student Vetting Panel will apply the following criteria:

  • Nature and gravity of the offence(s)
  • Age at the time of the offence(s)
  • Length of time since the offence(s)
  • Number of offences
  • Any pattern of offences
  • The severity of the sentence
  • Relevant of offence(s) to profession
  • Applicants response to offence(s) and rehabilitation
  • Public trust

When you are completing the Criminal Convictions Declaration form or in any additional statements, ensure you address all these points so the Student Vetting Panel have all the relevant information to enable them to make a decision about your future on the programme. 

If you require any clarification on the Student Vetting Panel process or require any further information please email

As a registered student, it is your responsibility to inform your programme leader and/or personal tutor if you commit an offence during the course of your programme.  On the anniversary of your registration you are also required to complete an Annual Declaration of Good Conduct and Good Health.  Any changes to your good conduct and/or good health will be considered under the relevant University policy.