Making your published outputs openly available helps to widen exposure to your research and can provide a number of other benefits:
To encourage researchers to make their work openly available, many research funders now require that publications that acknowledge their funding should be open access. It’s also an integral part of REF2021.
The University of Salford Open Access Policy, adopted in January 2015, sets out open access publishing requirements for all peer-reviewed journal articles and conference papers authored or co-authored by our staff and postgraduate research students and accepted for publication.
The main requirement under the policy is that staff and postgraduate research students must deposit the journal article or conference paper into USIR as soon as possible after it has been accepted for publication. The version of a paper that must be deposited is the author’s accepted manuscript i.e. the final version submitted by the author(s) before they received formal acceptance for publication.
Researchers will also need to comply with the policies of all funders who have supported their research.
Read the University of Salford Open Access Policy.
The University of Salford Open Access Policy has been designed so that, if you follow the University of Salford Policy you will automatically comply with the HEFCE Open Access Policy.
The HEFCE Open Access Policy sets out requirements for all research outputs (peer-reviewed conference papers and journal articles) accepted for publication to be:
It sets maximum timescales for each of these things to happen within, starting from the date of acceptance for publication (or for papers accepted from 1 April 2016 to 31 March 2017, starting from the date of publication) with full text having to be accessible within either 12 months or 24 months depending on discipline.
If you deposit your author’s accepted manuscript into USIR with accurate and complete descriptive information, as soon as it has been accepted for publication, the Library Open Access Team will make sure that it is made discoverable and accessible within the required timescales. If for any reason we can’t do this (e.g. due to publisher restrictions) we will contact you to let you know and to offer further advice. Any research output that does not meet the requirements of the HEFCE Open Access Policy will not be eligible for submission to the next REF.
Read the HEFCE Open Access Policy
The RCUK Open Access Policy sets out requirements for all research outputs (peer-reviewed conference papers and journal articles) from research partly or wholly funded by the UK’s Research Councils, to:
The RCUK Open Access Policy includes a preference for immediate open access, and is linked to funding that is available to pay Article Processing Charges (APCs). Where this funding is used to pay an APC, the research output must be published under a CC BY License.
If research outputs from RCUK-funded research does not meet the requirements of the RCUK Open Access Policy this may jeopardise future RCUK funding applications.
The RCUK Open Access Policy sets out requirements for all research partly or wholly funded by the European Research Councils:
The policy also specifies preferred subject repositories for some disciplines and highlights that Article Processing Charges (APCs) may be charged against ERC grants.
Additional open access requirements may be specified in grant agreements (e.g. for FP7 and HORIZON 2020 projects).
Read the ERC Open Access Policy
Six medical research charities are working together to advance open access. These are Arthritis Research UK, Breast Cancer Campaign, the British Heart Foundation, Cancer Research UK, Leukaemia & Lymphoma Research and the Wellcome Trust.
Each charity has its own policy, but they are jointly funding payment of Article Processing Charges (APCs) through block awards to some research intensive organisations. The University of Salford is not in receipt of a block award so researchers working on research funded by any of these charities should refer to that charity’s policy and guidance.
You can make your published outputs openly available by sharing them in a repository, like USIR and/or through an open access journal or a journal that offers an open access option. These two approaches are often referred to as 'Green' and 'Gold' open access.
Green Open Access is the deposit of peer-reviewed manuscripts into an Open Access repository. Publishers often have a required embargo period, which must expire before the manuscript can be made publicly available. Embargo periods differ in length from 6 - 36 months and vary in subject fields and this will affect when your manuscript will be able to be viewed and accessed. We can help you to find out how a publisher’s embargo might affect you.
What does self-archiving mean for you?
Free access to the final published versions of articles, immediately on publication. The publisher requires an Article Processing Charge (APC) which includes Open Access charges.
The Gold route to open access is also known as the author pays model. Papers are made immediately available for download from the journal website, at no cost to the reader. Costs are either recouped by the publisher by other means, or they will request that an Article Processing Charge (APC) be paid by the author, or the author's institution, upon acceptance for publication.
What does this mean for you?
The University has an Open Access Support fund that can help you pay for an Article Processing Charge once your paper has been accepted.
If your research output is in a different format (e.g. a monograph, a chapter in an edited book, a performance or a patent) you are not required to make it open access under either the University of Salford or HEFCE policies. However, we do recommend that you make your research output open access if you can, and HEFCE intends to recognise institutions that go beyond the minimum requirements of their policy in the next REF.
Even if you choose not to make your output open access, you should create a record for your output in USIR and deposit the output or related files. USIR is the official collection of the University of Salford’s research outputs, and it is important that the records reflect the diversity of research that is undertaken.