Electronic theses

Research theses tend to be underused in scholarly communication; they have a very low visibility and are difficult to locate. The University of Salford requires that an electronic copy of all new research theses should be deposited in the University of Salford’s Institutional Repository (USIR). Any student who has submitted their declaration 1 form prior to this date will continue to submit under the old regulations.

Making research theses openly accessible through USIR aims to make them more discoverable and easier to access. The new system will therefore allow researchers to disseminate their scholarly work to a wider audience to the benefit of the University and themselves, as well as the wider research community.

By having a digital version openly accessible online, and readily searchable through Google and other search engines as well as the University of Salford’s SOLAR, the visibility of a researcher is greatly enhanced and so is the research reputation of the University of Salford.

Using USIR as an e-Theses repository also aids the long-term preservation of research theses.

An e-Thesis is an electronic version of a printed thesis, either scanned from print or converted directly from the word processed file into PDF format.

Any current or newly registered PhD student or masters by research student submitting their thesis after October 2012 will be required to submit one electronic copy into USIR as well as two print copies of their completed, corrected work. The courses referred to are;

  • Doctor of Science (DSc)
  • Doctor of Philosophy (PhD)
  • Engineering Doctorate (EngD)
  • Doctor of Musical Arts (DMA)
  • Professional Doctorate (DProf)
  • Doctor of the Built Environment (DBEnv)
  • Doctor of Real Estate (DRealEst)
  • Doctor of Construction Management (DConsMgt)
  • Master of Philosophy (MPhil)
  • Master of Science by Research (MSc)
  • Master of Research (MRes)
  • Master of Law (LLM)

USIR is the University of Salford’s Institutional Repository. Effectively, it is an online database showcasing research that is carried out by researchers at the University of Salford. It is openly accessible to anyone with internet access from anywhere in the world. You do not need to be a member of the University of Salford to see theses in USIR and it does not require any username or password to see content.

Under the current Research Award Regulations you have to submit two paper copies as well as one electronic version of the final corrected version of your PhD or masters by research thesis.

University of Salford theses can be searched for via the Library's SOLAR service. SOLAR (Search Our Library's Academic Resources) brings together all of the Library's collections and allows them to be accessed from a single interface, regardless of format, type or location. Major search engines such as Google and Yahoo will also find our digital theses.

Additionally, your thesis is stored securely and USIR uses persistent links which will stay live permanently to avoid the problem of broken or dead links. You will be able to quote the URL of your thesis in communications and in your CV and so make the thesis more discoverable to any potential employer or research colleague.

University of Salford theses can be searched for via the Library's SOLAR service. SOLAR (Search Our Library's Academic Resources) brings together all of the Library's collections and allows them to be accessed from a single interface, regardless of format, type or location. Major search engines such as Google and Yahoo will also find our digital theses.

Additionally, your thesis is stored securely and USIR uses persistent links which will stay live permanently to avoid the problem of broken or dead links. You will be able to quote the URL of your thesis in communications and in your CV and so make the thesis more discoverable to any potential employer or research colleague.

Research theses currently have a very low visibility and are difficult to locate. By having a digital version openly accessible online, and readily searchable through Google and other search engines as well as the University of Salford’s SOLAR, your visibility as a researcher is greatly enhanced and so is the research reputation of the University of Salford.

Using USIR as an e-Theses repository also aids the long-term preservation of research theses.

Once you deposit an electronic copy of your thesis in USIR you will receive an email with a unique identification number for your e-Thesis. This number is important so make sure you keep it somewhere safe. You will use it when you submit the two print copies of your final corrected thesis to indicate to the Student Information Directorate that you have fulfilled the requirement to deposit an electronic copy in USIR. Once the exam board meets and your degree is awarded, the USIR team will receive notification that we can now make your record live and openly accessible. At this point, your thesis will be given a persistent URL – a permanent web address for your thesis and you will be sent an email giving you this address.

USIR uses persistent links which will stay live permanently to avoid the problem of broken or dead links. You will be able to quote the URL of your thesis in communications and in your CV and so make the thesis more discoverable to any potential employer or research colleague.

Go to http://usir.salford.ac.uk/etheses/ from where you will be able to login and start the deposit process.

You log on to USIR using your University of Salford username and password - you will then be taken to your homepage, where you should select ‘manage deposits’ and ‘new item’ to deposit your item.

Please remember that you do not need to log on to USIR to access research theses and papers. You only need to log on to USIR when you wish to submit a research paper, your thesis or other research outputs.

Only digital items will be accepted (currently resources are not available to offer a digitisation service). If material is not able to be provided in a digital format we will accept an electronic image (for example, a photograph of a statue).

File types currently supported by USIR are:

HTML Postscript Rich text (RTF)
Microsoft Excel Image (JPEG) Image (GIF)
Image (TIFF) Video (QuickTime) Video (WMV)
Video (Flash) XML RDF/XML
Archive (TGZ) Audio (WAV) Audio (OGG)
Audio (WMA) PDF / PDF/A Plain text
Microsoft PowerPoint Microsoft Word Image (PNG)
Image (BMP) Video (MPEG) Video (AVI)
Video (MP4) Video (AVCHD) N3
Archive (BZ2) Archive (ZIP) Audio (MP3)
Audio (FLAC)    

 

While the above list represents the preferred formats, all file types will be considered for acceptance (some older, obsolete and obscure file formats may present compatibility problems. In such cases USIR staff will contact the depositor).

Files may be converted to more common /current formats by USIR staff for compatibility (cross platform) reasons.

Once you have collated all the pages of your thesis you need to convert it into a PDF file. You can use Word 2007 to do this.

  • Click the Office Button
  • Go to Save As
  • And select PDF or XPS

Note: The PDF conversion in Word 2007 may have trouble saving some characters, such as diacritics and formulas. If this happens, you may need to use Adobe Acrobat. The USIR team can help with this – you can contact them at: usir@salford.ac.uk

Yes. Under a single USIR e-Thesis record you can submit a number of elements.

If the Regulations allow and if your supervisor agrees it is appropriate to do so, your thesis may include 3-d models, audio or video files, musical scores, computer data or various other formats.

Multimedia files can be uploaded to USIR in exactly the same way as text files – when you get to the ‘Upload’ page of the deposit form, browse and select the required files, and click ’Upload’. The format should be automatically recognised, however if it is not, please select the relevant option from the drop-down list.

No - There are no set limits, but dependant on your internet connection you may find it difficult to upload very large files, and similarly users may find it difficult to download them. If you have any problems uploading, try splitting your files into two (or more) smaller files, and upload them one after another on the same record. Please add a note in the ‘Description’ field beneath each file to clearly label the contents.

No. As you are required to submit your complete thesis into USIR, if there are separate parts to your thesis or even a combination of text and multimedia files then these will all need to be uploaded into the same record.

Metadata literally means 'data about data' and is all the information that describes your thesis. You will be asked to provide certain pieces of applicable metadata about your thesis during your submission. These are: Item type, Title, Thesis type (qualification), Author, Status, Date, Institution, Department, and School.

The abstract field isn’t currently mandatory but it is advisable to include a succinct summary of your thesis. It will assist other researchers who are sifting through references to better highlight research that is of particular interest to them.

A good metadata record for a thesis improves its visibility on the web by providing search terms that readers can use when locating your thesis.

Yes. The USIR team will send you an email acknowledgement with a unique USIR e-thesis ID number for your electronic thesis. You need to enter this number on the “Declaration 2 Form – Declaration for submission of hardbound thesis (final version)” which will enable the Student Administration to confirm that you have fulfilled the award criteria before the Postgraduate Research Awards Board is able to confirm your award.

Yes. The USIR team will send you an email acknowledgement with a unique USIR e-thesis ID number for your electronic thesis. You need to enter this number on the “Declaration 2 Form – Declaration for submission of hardbound thesis (final version)” which will enable Student Administration to confirm that you have fulfilled the award criteria before the Postgraduate Research Awards Board is able to confirm your award.

The basis record (Author, Title, date and some metadata) will be instantly accessible but the full content of your thesis will not be published straightaway. When you submit the two hardbound copies of the final version of your thesis along with Declaration 2 Form – Declaration for submission of hardbound thesis (final version), Student Administration will use the unique USIR e-thesis ID number that you have entered on your form to look at the full electronic version you have submitted. They need to check all your copies carefully (both print and electronic) to confirm that you have fulfilled the award criteria before the Postgraduate Research Awards Board is able to confirm your award.

For guidance on how you can deposit your work into USIR please consult our User Guide:

Depositing your e-thesis in USIR

If you have any queries, or would like assistance with uploading your thesis, please contact the repository team at usir@salford.ac.uk.