Skip to main content

Management Information & Changes to Details

Management Information is essential to the operation of an efficient business, since it provides transparency of our workforce, which in turn provides a foundation for strategic decision making. The division have a team of analysts who work on maintaining personnel database systems, monitoring data quality, and providing key reports from the system. This is the Management Information & System’s Optimisation Team. Employees and Managers themselves can have the capability to input and report from the system, which can be set-up by the team.

Please view below details of all the team’s support processes:

The University currently uses SAP to host and maintain workforce data.  One of the main priorities is to maintain the operative use of this system.  We rely on a number of staff from all over the University to input data into the system and we regularly communicate with them, keeping them informed on data trends and inputting instructions. Our colleagues are usually administrative workers who will input onto the SAP system on behalf of their departments such things as annual leave and sickness absence.

If you need to be set up as a SAP inputter for your department please complete a SAP User Request Form or contact us at SAPHelpdesk@salford.ac.uk.

Quick guide

  1. Complete and 'Submit' a request form. This will be emailed direct to the MI Team and your Line Manager for approval.
  2. Your account will be set up through ITS and you will receive an email with your password.
  3. You will be contacted via the SAP Trainer to arrange a training session.
  4. You will be required to install SAP onto your computer if it is not already visible.
  5. As you log in to SAP for the first time, you will be required to change your password.

Key documents

Having access to ‘live’ information from our personnel system is essential, providing an invaluable resource when it comes to key decision-making. Manager’s Desktop gives the ability to provide reports on:

  • Produce lists of current staff (including length of service)
  • Show employees starting or leaving in a time period
  • Show a breakdown of job types/grades/salaries within a department
  • Show annual leave quota used and remaining
  • Show time lost due to sickness for a department or individual
  • Show details of all travel expense claims
  • Show employers cost of absences over a specific period
  • Show training & events history reports

In order to gain access to SAP and Manager’s Desktop reporting suite you need to apply for an account by completing the Manager's Desktop Request Form.

Quick Guide

  1. Complete and 'Submit' a request form. This will be emailed direct to the MI Team and your Line Manager for approval.
  2. Your account will be set up through ITS and you will receive an email with your password.
  3. You will be contacted via the SAP Trainer to arrange a training session.
  4. You will be required to install SAP onto your computer if it is not already visible.
  5. As you log in to SAP for the first time, you will be required to change your password.

For more information please contact SAPHelpdesk@salford.ac.uk.

Key documents

The Management Information and System Optimisation team produce strategic reports at organisational level to support and inform the University on matters of staffing. Some of the examples of these reports are:

  • Headcount and Full-Time Equivalent Reports
  • Quarterly Sickness Absence reports
  • Statutory staffing reports from HESA and UCEA

We also support the University and Schools in support of submissions for example accreditations and awards.   With there being an increasing reliance on Management Information data, we are here to support your department and work.  If you require a bespoke staffing report not available on manager’s desktop then please complete the Report Request Form below.

Key documents


 

A major priority for the Management Information and System Optimisation team is to monitor and maintain Data Quality in relation to staffing information. We conduct a number of checks and audits on information entered onto the system and report back to the organisation on our findings.

Staff are encouraged to help us with this Data Quality monitoring by informing us of information that is incorrect on SAP they can do this by contacting SAPHelpdesk@salford.ac.uk.  It is an obligation of all staff to keep us informed in relation to changes of address and emergency contact details, to do this please save and complete the Address Change Form below.

The team also make changes to the organisational structure (the 'Establishment').  Changes in this structure need to be agreed and approved by the Human Resources Business Partners.   If you feel that the system does not reflect the current establishment please inform the appropriate Business Partner so that amendments can be co-ordinated.

Key documents

Your details will change from time to time and it is important that the HR department holds up to date information. Please follow the guidance below to inform HR of changes to your name, address, or emergency contact details.


Change of Name


In order for HR Advice to update a change of name we will need to see the original hardcopy certificate in order to update the personnel system. The original certificate should be brought to the HR Department we can then sign off a copy and update your record. Please visit the following address between 09.00-13.00, you’ll need to check in at the floor reception.


HR Advice, 5th Floor, Maxwell Building, University of Salford, The Crescent, Salford, M5 4WT

Once HR have updated your record, should you wish to have your email address amended to reflect the change of name, you must contact IT Services directly on 0161 2952444 or email its-servicedesk@salford.ac.uk.


Change of Address details or Emergency Contact Details

The welfare of our people is of primary important to the University and having correct information allows us to be able to contact you when necessary. It is also vital to our business continuity planning should any emergency situations arise at the University. In addition, it is also a condition of employment that your details are kept updated.

To inform the HR team of changes to your personal address or emergency contact details, please complete and submit the following form: Change to details form

Pay scales at the University are determined by a national collective negotiation arrangement with our Trade Unions. Incremental progression through the service-related points in grades 1 to 10 occurs on the incremental date 1st April.  An incremental increase is only applicable to those staff in post for a period of least 6 months before the incremental date. For research staff the incremental increase is the anniversary of appointment. Any nationally negotiated pay increases will normally be applied from 1st August. The University is also an accredited living wage employer and as such pays the living wage rate as a minimum to staff in Grade 1 posts. The document below displays the main pay scales in operation within the University: