Skip to main content

Management of Health and Safety Code of Practice

This page will direct you to the health and safety information you need to work safely. It supports the University Health and Safety Policy by detailing the local arrangements for managing health and safety within the professional services; this page replaces the individual Management of Health and Safety Code of Practice.Within it you will find information about the arrangements that apply to the whole University and the specific arrangements for your professional service.

If you work in a college or school, the code of practice for your area can be found on Blackboard in the Health and Safety Course.

Each Director of Professional Service has ultimate responsibility for health and safety management within their own area. Details of the staff within each area can be found on the website for the service.

Each line manager has specific responsibilities for health and safety as detailed in the University Health and Safety Policy.

Each professional service has access to a dedicated Health and Safety Coordinator to assist with the development and implementation of health and safety arrangements.They can provide advice, monitoring and training in a variety of health and safety topics.

Details of the Health and Safety Coordinator for your area can be found on the Local Safety Contact pages.

All reasonably practicable measures will be employed to eliminate risks. Where this is not possible, precautions will be introduced to ensure the risk is adequately controlled.

Any control measure identified during the assessment will be communicated to all relevant persons through written safe systems of work and appropriate training.

The risk assessments will be updated annually, or more frequently if the task/environment changes; a significant proportion of new staff are introduced to the risks; or the needs of the staff change, e.g. young persons or staff with disabilities.

Where health surveillance is identified as a control measure, the Health, Safety & Wellbeing Service will be consulted for advice.

The process for undertaking risk assessments can be found in the Risk Assessment Code of Practice on the Safety Documents page.

Completed risk assessments and detailed systems of work can be found on the shared drive for the professional service.

All accidents are reported to Health, Safety & Wellbeing by using the online accident form. Following an accident, the Health and Safety Administrator in Health, Safety & Wellbeing undertakes an initial assessment to determine if a more detail investigation is needed. If a detailed investigation is required, this would be performed by the Health and Safety Coordinator. Where corrective action is required to prevent a recurrence, the Health and Safety Coordinator would advise/arrange as appropriate.

Report and accident, near miss or fault

Each person is required to complete a workstation assessment if they use display screen equipment for their work. This also applies to any employee working from home.

The individual should complete the online assessment and identify where any problems exist.Their line manager will assist with sourcing replacement furniture or equipment; Estates and Property Services will deal with problems relating to temperature, ventilation and lighting; and the Health, Safety and Wellbeing Service will assist where discomfort is being experienced associated with workstation use, or a medical issue is identified.

The assessment should be completed at least annually and if any changes to layout, equipment or health are experienced.

Complete your DSE Assessment

All staff who work with display screen equipment are entitled to an eyesight test, the cost of which will be reimbursed by Payroll.

Details of how to access an eyesight test and claim reimbursement can be found in the DSE Code of Practice.

Where chemicals are used, a COSHH assessment is undertaken and a written safety system of work developed.

The process for undertaking the assessment differs depending on the environment. Standard use of chemicals in the workplace will be assessed using the Chemical Safety COP and assessment approach. Use of chemicals in laboratory environments requires an different approach and the assessment system is unique to science environments.If unsure which to use, the Health and Safety Coordinator will be consulted for further advice.

If personal protective equipment (ppe) is required to assist with controlling the risks, this is provided in accordance with the appropriate BSEN standard.

If health screening is identified in the assessment, the Occupational Health service are consulted for further advice.

Contractors will be selected and managed in accordance with the University Contractors Management Policy.

If contractors are used for work which might require alterations to, connection with, or interface with the fabric of the building or any services, such as water or electric, then this work will be managed through Estates and Property Services.

Where others are required to provide services, such as consultants or trainers, there may be additional health and safety or insurance requirements, so the Health and Safety Coordinator will be consulted for advice.

All portable electrical appliances are subject to a portable appliance test at intervals detailed in the Estates and Property Services policy for Electrical Testing.

All unsafe electrical appliances are withdrawn from use and either repaired or disposed of as required; advice on disposal will be obtained from the Building Manager.

All personal electrical appliances are subject to the same policy and must be tested before being used on our premises.

PAT testing policy

All buildings are fire risk assessed by the Health, Safety and Wellbeing Service. This ensures that the physical safety measures to minimise the risks from fire are sufficient.Any modification or maintenance of the safety measures is undertaken by the Estates and Property Services.

Each building has a Building Controller who is responsible for developing and maintaining an evacuation plan and a team of wardens.

Details of the Building Controller and copies of the fire risk assessment and evacuation plan can be found on the Fire Safety page.

We maintain a safe workplace by ensuring that housekeeping is of a high standard, and regular inspections of the working environments are undertaken by line managers.

The University maintains an adequate number of first aiders for general first aid provision on campus.

First aid can be obtained by dialling the emergency number 0161 295 3333

In addition, each school or professional service identifies any unique risk where additional first aiders may be required. These include areas such as laboratories, clinics, workshops, swimming pool, etc.

The first aid provision in these areas is specific for the risk identified in the risk assessment and will not be utilised as general first aid.

Lone working is only permitted following a thorough risk assessment that identifies suitable controls are in place and that the risk to the individual is low. Further details about the University's approach to lone working and the two person rule can be found in the Lone Working COP.

Activities that have the potential to cause stress are assessed in the same way other physical risks are assessed. The University has created an organisational assessment approach to managing the risks from work related stress. This has enabled a minimum set of management standards to be developed, which if implemented prevent workplace stress.

Support is available to staff through their line manager, Human Resources or via the Employee Assistance Programme.

Further details about the minimum management standards to be implemented can be found in the

Further details of the Employee Assistance Programme can be found via the link.

All manual handling activities are subjected to a detailed risk assessment, as outlined in the Manual Handling COP. Where manual handling tasks can't be eliminated, all the necessary action is taken to remove the risk. All employees required to move or handle loads are provided with moving and handling training by the Health and Safety Coordinator.

The professional services follow the requirements of the Travel and Fieldwork Policy and COP in relation to staff and student travel. In addition, the University has access to a specific resource, supplied by the Insurers UMAL, called Control Risks.This resource will be used to plan and prepare for any travel.

Details of the requirements of the policy, and the resource to with assist planning travel, can be found on the Travel Safety page.

Where employees use their own vehicles for work purposes, they are required to show their driving licence and business class insurance document to the Transport Administrator. The Transport Administrator is located within the professional service.

A list of authorised drivers is maintained by the Transport Administrator and each member of staff is required to sign this list when they produce their documents to demonstrate they understand they are authorised to drive in accordance with the terms of the Management and Use of Vehicles policy.

Where employees are required to drive specialist vehicles, such as minibuses, mowing machines, etc. additional training is provided.

All staff required to work with equipment or machinery, which might present a risk to their safety, are provided with the necessary training and safety equipment.

The equipment or machinery will be subject to a detailed risk assessment and the necessary servicing and inspection to meet the requirements of the Provision and Use of Work Equipment Regulations.

The local induction will include what equipment individuals may or may not use and what training is required.

Training will be identified as an outcome of Performance Development Reviews, risk assessments, service plans/annual objectives and at the request of the individual member of staff.

Training will be considered essential where the need is identified as a control measure in a risk assessment.

It is the University's policy to support all other training requests wherever possible.

Completion of the University Health and Safety Induction is mandatory for new starters and staff are allocated time to complete the online training.

Policy updates will be communicated to all relevant employees within the professional service and every member of staff will be given the opportunity to participate in the review process by submitting their comments to their line manager. This information will be communicated to the Director of the Professional Service through the appropriate Senior Management Team Meeting.

Consultation on all other health and safety matters will be undertaken, as appropriate.

The primary mechanism for health and safety consultation is the Health and Safety Committee. This is in addition to the various local team meetings that exist with the professional service or school.