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Frequently Asked Questions

Working environment

See the Estates and Property Services policy on Thermal Comfort
http://www.estates.salford.ac.uk/page/Heating_and_Cooling

Workrooms should have enough free space to allow people to get to and from workstations and to move within the room, with ease. The number of people who may work in any particular room at any one time will depend not only on the size of the room, but on the space taken up by furniture, fittings, equipment, and on the layout of the room.


The total volume of the room, when empty, divided by the number of people normally working in it should be at least 11 cubic metres. In making this calculation a room or part of a room which is more than 3.0 m high should be counted as 3.0 m high maximum.


Rooms may need to be larger, or to have fewer people working in them depending on such factors as the contents and layout of the room and the nature of the work. Where space is limited careful planning of the workplace is particularly important.

The document below shows space requirements between workstations and walkways. 

Minimum width of walkways and escape routes

Fire safety

If you discover a fire –

  • Sound the alarm using break glass alarm point
  • Dial 53333 to call the fire brigade, or 0161 295 3333 from mobile
  • Leave the building by the nearest available exit
  • Close doors behind you
  • Report facts to the Building Control Point
  • Do Not stop to collect personal belongings
  • Do Not use lifts to exit the building
  • Do Not re-enter the building until authorised to do so
  • Do Not take personal risks

The assembly point for each building is identified on the fire action notice and identified outside the building with an assembly point sign.

Each University Building has a nominated Building Controller and written emergency evacuation plan. If you attend a University building you are required to comply with the evacuation requirements, which can be found on the fire action notices posted in each building.

The general requirements of the fire action notices are:

If you hear the alarm:

  • Leave the building by the nearest available exit
  • Close doors behind you
  • Report facts to the Building Control Point
  • Do Not stop to collect personal belongings
  • Do Not use lifts to exit the building
  • Do Not re-enter the building until authorised to do so
  • Do Not take personal risks


The assembly point for each building is identified on the fire action notice and identified outside the building with an assembly point sign.

If you need help to evacuate because you are unable to walk down stairs you should make your way to an emergency refuge. Each of our buildings has at least one protected staircase where you can wait for assistance. These are marked with refuge signs.

The Fire Wardens will report your position to the Building Controller, but if you have not been observed by a Warden during the evacuation, please use one of the emergency phones (if provided) which are programmed with the Building Control Point number and also the Maxwell Control number, or alternatively phone Maxwell Control on 0161 295 3333. It is advisable to programme this number into your mobile phone if you have one.

We would not evacuate someone who was unable to walk out of the building unless there was a confirmed fire. The risk of injury from being manually handled from a building is greater than the risk of fire if you are in a protected refuge.

The University has recently installed a Deaf Alerter system, which enables deaf people to be made aware of an emergency evacuation situation when on University premises. The system requires the individual to wear a small pager, which receives a radio signal transmitted when the emergency alarm is activated.

If you think you might benefit from using this equipment the following information will be useful.

Members of staff
Units can be obtained through the Health, Safety & Wellbeing department. Please make an appointment to discuss your needs through the helpdesk email: helpdesk-hsw@salford.ac.uk

Students living in University Accommodation
Units can be obtained in consultation with your Accommodation Site Manager.

Students not living in University Accommodation
Units can be obtained through the Equality and Diversity Office. Please make an appointment to discuss you needs through the email: equalities-academic@salford.ac.uk

Visitors
Visitors to events, conferences, etc. within the University can obtain units from the Conference Office. Units should be booked in advance wherever possible to ensure availability, via email: conference-com@salford.ac.uk

PEEP’s are Personal Emergency Evacuation Plans. If you are a member of staff with a disability and might need assistance in an emergency evacuation you might benefit from a PEEP. The PEEP is unique to the individual. It identifies the action to take in the event of an emergency evacuation and any persons who have been nominated to assist.

The PEEP should be drawn up in consultation with the Building Controller, who will seek advice from Health, Safety & Wellbeing if required.

First aid

A first-aider is someone who has undertaken training and has an approved qualification. This means that they must hold a valid certificate of competence in either:

First Aid at Work (FAW) issued by a competent training organisation;

Emergency First Aid at Work (EFAW) issued by a competent training organisation.

As a University trained first aider if I come across a person having an anaphylactic reaction am I allowed to use their adrenaline auto-injector (Epipen) to give them adrenaline?

University first aiders are not trained in how to use an Epipen and, therefore, should not use the device.

Epipens are intended for self-administration in emergency situations by the individual it was prescribed for and who will have received instructions and advice in its use by medically trained personnel. Users are usually advised to share details of their condition with family members, friends and colleagues. They may also choose to tell how them how to recognise the signs and symptoms of anaphylaxis and how to use the Epipen if the individual is too ill to self-administer. There is a wealth of information, training devices and videos available for Epipen users from their own GP surgeries or via the relevant websites.

All designated and qualified Staff, including staff in the Colleges and Professional Services are insured under the University's Employers Liability insurance. Any other qualified First Aider who provides first aid to a casualty at work is insured under the University's Public Liability Insurance.

There are no hard and fast rules on exact numbers. It will depend on the circumstances of your workplace. More important than the numbers available, is that a first Aider is always available and can be contacted quickly and easily when required.

First Aiders are available 24/7 via the Security Staff and can be contacted by telephoning 53333 from an internal University phone or 0161 295 3333 from a mobile phone.

It is the responsibility of each School or Division to determine whether additional cover is required based on the particular risks associated with the type of work. Your Health and Safety Coordinator will help you decide this whether the local risks warrant additional local cover.

You are not permitted nor insured to transport an injured person to hospital in your own car. If the injured person does not require an ambulance but does need to visit the accident and emergency department or needs to go home, the correct procedure is to book a taxi through the University to transport the injured/unwell person. This will enable the first aider to accompany them in case they need further assistance on the way.

There is no mandatory list of items to put in a first-aid box. It depends on what you assess your needs to be. As a guide, where work activities involve low hazards, a minimum stock of first-aid items might be:

20 individually wrapped sterile plasters (assorted sizes), appropriate to the type of work;

Two sterile eye pads;

Four individually wrapped triangular bandages, preferably sterile;

Six safety pins;

Two large, individually wrapped, sterile, unmedicated wound dressings;

Six medium-sized, individually wrapped, sterile, unmedicated wound dressings;

A pair of disposable gloves.

Yes, you can request a female first aider and if one is available your request will be accommodated. However, where a female first aider is not available life safety will take priority and an available first aider will be sent to help you.

Transport

Where employees use their own vehicles for work purposes, they are required hold a current, valid driving licence, business class insurance and an MOT certificate, if applicable.

If an employee claims for the journey they undertake they are required to sign confirmation of the above on the finance claims approval form. If no claim is intended, they are still required to be in possession of the required documentation. 

This information is included in the Management and Use of Vehicles policy.

Whilst you may be licensed to drive a minibus, you are not necessarily competent without specialist training. Driving a minibus is not like driving a car or a van as there is the added distraction of a group of potentially rowdy passengers.

If it is necessary to drive a minibus for the University, in addition to your driving licence entitlement you will require additional minibus training. The University recognises the MIDAS Scheme as best practice.

Further details of the University requirement can be found in

The University Policy on the Use and Management of Vehicles http://www.hr.salford.ac.uk/safety/safety-docs

You are not permitted nor insured to transport an injured person to hospital in your own car.

If the injured person does not require an ambulance but does need to visit the accident and emergency department or needs to go home, the correct procedure is to book a taxi through the University to transport the injured/unwell person.

This will enable the first aider to accompany them in case they need further assistance on the way.

Lone working

Lone working is permitted provided the risk to the lone worker is no greater than if they were not working alone.

Therefore, it isn't appropriate to perform high risk activities or work in high risk environments alone.

However, office work is not considered a particular risk to the lone worker, provided someone else is aware they are working alone and will be aware if they do not finish work at the specified time; and also can account for them if a building fire occurs

The University requires staff working alone in buildings outside normal office hours to book in with Maxwell Security. This ensures that if they don't finish work at the time they advise they will, or there is a fire in the building, the relevant assistance will be provided.

The code of practice for lone working can be found at

http://www.hr.salford.ac.uk/safety/safety-docs

Students are only permitted to work in buildings outside normal working hours if supervision is available.

Training

As a new member of staff, you are required to complete the University's Health and Safety Online Induction. As outlined in your welcome pack this is a mandatory course and forms part of your probation.

The purpose is to ensure you are aware of your health and safety responsibilities and remain safe during the course of your employment.

Access to this course is via the Blackboard Virtual Learning Environment:

Staff Induction

If you have any problems accessing the course please contact HR Development on HR-HRDEnquiries@salford.ac.uk.

Completion of this course will be monitored by Health, Safety & Wellbeing, and your Health and Safety Coordinator. If you fail to complete the course your Head of School will be notified

Other

The University Conference Services Team plan and oversee events on behalf of the University. They have a number of contacts and can provide advice and guidance where required.

The Code of Practice for Event Safety gives specific advice on the planning and preparation of your event, however small, and you can contact Health, Safety & Wellbeing for further advice if you need it. In addition, a list of useful contacts is contained within the document.

The document is available at http://www.hr.salford.ac.uk/safety/safety-docs

Yes, the procedure to follow is as follows:

User informs the line manager of their intention to have an eye test.

User attends optician of their choice and informs them that they use DSE at work.

The user has an eye test, if the eye test indicates that the user requires corrective appliances and the normal prescription is unsuitable for DSE work, then the user may claim towards the cost of the prescription. The user must complete the \"Eye Examination for DSE Users'" form which can be downloaded from

http://www.salford.ac.uk/__data/assets/pdf_file/0008/615536/DSE_EYE_EXAMINATION_FOR_DSE_USERS.pdf



This form requires an optometrist to confirm that any corrective appliances required are specifically for DSE use or a current prescription requires a change as a result of DSE use.

Once treatment is complete the user pays for the test and prescription and obtains an itemised receipt. The receipt for the test and spectacles must confirm that the prescription is specific to the use of Display Screen Equipment.

Costs will be reimbursed up to the sum of £20 per eye test and £50 towards prescription costs and are claimed using the DSE Claim Form, which can be downloaded from

http://www.salford.ac.uk/__data/assets/pdf_file/0003/615549/DSE_CLAIM_FORM.pdf

Please note claims must be supported by the original itemised receipt and the 'Eye Examination for DSE Users' form.

Staff who qualify for a payment will receive it with their monthly salary. Petty cash reimbursement is not permitted either centrally in the Finance Department or locally at College/School/Support Unit level.

Electronic cigarettes are used by some people as an alternative to a conventional cigarette and also to aid smoking cessation.

Whilst there are no reported passive smoking effects or smoke/odour associated with the use of these devices, they do look very much like a conventional cigarette with a glowing tip.

For this reason, the use of these devices by staff or students is restricted to offices/rooms which are not inhabited or on view to other staff or students; they must not be used in any circulation spaces/public areas. The concern is that use of these devices in circulation spaces/public areas may lead other staff and students to think that smoking is generally permitted.

Smoking conventional cigarettes is prohibited by law in workplaces and public buildings.

Staff can access our Employee Assistance Programme via the web resource or by their free, confidential telephone support helpline. This service can be accessed 24 hours a day and all calls will be handled a qualified counsellor. All enquiries are dealt with in the strictest confidence. The Support Helpline number is 0800 716 017.

The web resource can be accessed via the link - http://www.salford.ac.uk/hr/occupational-health