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Finance Department

Travel Office

The core role of the Travel Office is to be the central point of contact for the traveller, the Travel Office will be on hand to confirm all the  travel arrangements throughout the University both domestically and internationally. This includes Flights, Accommodation, Conference/Forums/Workshops, UK Rail, International Rail, Transfers in a number of worldwide destinations, Tube tickets, and airport parking.

Travel Office Contact Details:

Available Monday to Friday 9.00am to 5.00pm

Email: finance-traveloffice@salford.ac.uk

The Team:

Lorna Brooke - Travel Manager - Tel: 56161

Amy Craven - Travel Assistant - Tel: 50454

Lindsey Johnstone - Travel Assistant - Tel: 55043

Travel Requests - Getting Started: 

The new Travel & Expense system is located with in (ABW) Agresso and can be accessed on the top toolbar on the  staff homepage (http://staff.salford.ac.uk/) or if you are off campus through the UoS Portal (https://portal.salford.ac.uk/)

Please read through the Quick Start and FAQ guides below which provide all the information you need to process your travel request.

Travel & Expenses Quick Start Guide 

Further training guides are located on Blackboard in the Travel & Expenses Section

Helpful hints for getting started:

For your Travel Request to process successfully you will need to complete the set up of 'Your Personnel Information' this only needs completing once and will take around 20 minutes depending on how much information you need to complete. The essential fields are: email address, 'line manager' for travel sign off, and bank details.  If you  need flights confirming you will also need to complete, Passport Name (as it appears on your passport) in the Your Travel Information.

When completing the Travel Request form it should only take a few minutes, you will need to enter a valid project code (which can be obtained from your school or department) and reason for travel using the pre-populated options in the drop down.

The Travel Request form is a budget request form therefore you need to provide the estimated budget for your trip. This can be a breakdown of each costing element (i.e. Train - £100, Conference - £350, Accommodation - £101), or the Total estimated expenses for the overall trip (i.e. total budget £1000.00 to cover flights,  accommodation  and BSR's) Please note this is estimated expenditure and the travel office will research suitable options at the best price possible.

If you are really unsure how much you need to spend please contact the travel office and we will provide quotes for you to use.

Please note that all new requests and new emails received after 4pm will be actioned the next day.

Travel Policy and Important Documents:

Inputting a Travel Request, Refresher Guide
Senior Officer Travel and Expenses Policy
Staff Travel and Expenses Policy
Factsheet for Travellers
How to Confirm Business Trip Arrangements
Is your Business Travel Essential
How to enter a substitute in Agresso

Travel Request FAQ's

Travel Expenses FAQ's

External Visitors:

Requesting Travel for an External Visitor

Externally Funded Travel:

If you are undertaking a trip which is being funded by an external partner, please input a Travel Request listing the destination and dates of travel. Select the Reason for Travel as Externally Funded and leave the budget as £0. This is so you will be covered the University's Travel Insurance and we have record of the trip.

Student Travel:

Please refer to the Academic Support section of the finance website http://www.salford.ac.uk/finance/academic-support for information on the correct forms to submit. Please submit all forms to your Finance Officer who will liaise with the Travel Office regarding your travel arrangements.

Mobile Device Information:

Using your Mobile Device Aboard
International Data Roaming
Ordering Data Bundles for Travel Abroad

Risk Management:

Please remember if you are travelling to a Medium or High Risk country you will be required to submit a Risk Assessment to your Line Manager. Please refer to the below documents for further information.

Travel Risk Map
Travel and Fieldwork Policy
Travel and Fieldwork Code of Practice
Are you travelling to an at Risk Country?
An Introduction to Risk Management for your Business Trip
Foreign Office Advice 

Travel Insurance:

Travel Insurance Certificate 16/17
Travel Insurance Policy Coverage & Principals 
Important Numbers for while you are away

Health:

NHS Country-by Country Health guide
EHIC Card Online Application
Travel Health Pro

Visa Information:

We recognise applying for visas can often be a complex and time-consuming process and therefore we work with all of our suppliers to be able to offer a full visa processing service therefore if you require Visa assistance please contact the travel office who will put you in touch with the relevant suppliers Visa's team. Please note our suppliers do charge a processing cost for using this service which does vary depending on the country you are visiting.

For entry to any country outside the EU you will require to have 6 months validity on your passport from the date of your return. Within the EU you require to have 3 months validity on your passport from the date of your return.

If you are a UK passport holder some countries also require for you to obtain a visa, please find below some advice on a few of our key destinations, further advice on countries throughout the world can be on the Foreign Office Advice website:

USA -  An ESTA Visa Wavier is required, the current charge is $14USD and is valid for two years, if you have visited certain middle eastern countries in the last 5 years or hold a passport issued by certain countries you may not be able to apply for a visa wavier and may require a full visa please refer to the website for more details

Canada - An ESTA Visa Wavier is required for all UK Passport Holders, the current charge is $7CAD

Sri Lanka - An ESTA Visa Wavier is required for all UK Passport Holders, The current charge is $40USD

Bahrain - A visa is required for all UK Passport holders, however this can be obtain upon arrival

United Arab Emirates - A visa is required for entry for all UK Passport holders, however this is issued upon entry.

China - A visa is required for all UK passport holders to China, a Visa processing centre is located in Manchester and further information can be found here, If you would prefer you can apply for this visa through our suppliers and the travel office can provide you with contact information.

India - A visa is required for all UK passport holders to India, you maybe able to apply for an e-tourist visa, or alternatively please refer to the Indian High Commission website for further information or contact the travel office who can put you in touch with the suppliers visa service.

Nigeria - A visa is required for all UK passport holders to Nigeria and must be obtained prior to arrival please visit the High Commission website for further information or contact the travel office who can put you in touch with the suppliers visa service.

Ghana - A visa is required for all UK passport holders to Ghana please visit the High Commissions website for further information or contact the travel office who can put you in touch with the suppliers visa service.

Uganda - An e-visa is required for all UK passport holders and can be applied for online further information can be found here.

Useful Links:

London Tube Map
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