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Attendance monitoring

Attendance montoring image

Attend

Attend and engage with your course - it is a condition of your Tier 4 visa.  How often you attend will depend on your timetable and your level of study.

Sign

You need to get your Attendance Monitoring Form or Research Supervision Record Form signed and dated by your lecturer or supervisor.

Submit

Your form must be submitted online via Salford Advantage – you can find a guide for this here. How often you have to submit forms and the deadlines for submitting these will depend on your level of study.  If you are a taught student, have a look at our weekly submission calendar which highlights the weeks that forms are expected.

Keep

Keep the hard copies of your signed forms for your personal record.

  • You need to have an attendance monitoring form signed every week by a lecturer or technician.  
  • Your signed attendance form must be uploaded to Salford Advantage no later than the Sunday at the end of the teaching week concerned. You can find instructions on how to submit your form here and here.  
  • If you submit your form late it cannot be processed and will be classed as a missed attendance.  
  • During designated University holidays, exam periods and official reading weeks you do not need to submit an attendance monitoring form. Please note: if your course follows a different academic schedule, you will need to check the dates of holidays with your School.  
  • You should keep the hard copy of the form for your personal records – you may be asked to provide this at a later date.  
  • You can find our full attendance monitoring policy here.
  • As part of your programme you must have monthly supervision sessions.
  • You need to have an attendance monitoring form signed every month by your supervisor.  You also need to keep an accurate record of your progress as this can be requested (at any time).
  • Your signed attendance form must be uploaded to Salford Advantage no later than the Sunday following the end of the calendar month concerned.  You can find instructions on how to submit your form here and the last dates for submission here.
  • You should keep the hard copy of the form for your personal records – you may be asked to provide this at a later date.  
  • You can find our full attendance monitoring policy here.
  • As part of your programme you must have monthly formal supervision sessions.
  • You need to have your completed Research Supervision Record Form signed every month by your supervisor.  
  • Your signed research supervision record form must be uploaded to Salford Advantage no later than the Sunday following the end of the calendar month concerned.  You can find instructions on how to submit your forms here and the last dates for submission here.
  • If you have used an electronic signature it must be accompanied by a screenshot of an email from your supervisor, confirming your attendance.
  • If you submit your form late it cannot be processed and will be classed as a missed attendance.
  • You should keep the hard copy of the form for your personal records – you may be asked to provide this at a later date.  
  • You can find our full attendance monitoring policy here.
  • You need to have an attendance monitoring form (or timesheet) signed every week by your line manager or nominated person of contact at your placement or exchange.  
  • Your signed attendance form/timesheet must be uploaded to Salford Advantage no later than the Sunday at the end of the teaching week concerned.  You can find instructions on how to submit your form here.
  • If you submit your form late it cannot be processed and will be classed as a missed attendance.
  • You should keep the hard copy of the form for your personal records – you may be asked to provide this at a later date.  
  • You can find our full attendance monitoring policy here.
  • You must have permission from your supervisor to return to your home country or travel overseas to complete data collection. It is advisable to keep a copy of this permission with you during your trip, and email a copy to the Home Office Compliance Team.
If you wish to keep your Tier 4 visa
  • You must stay in contact with your supervisor and have monthly formal supervision sessions.  You should do this by Skype, telephone or, only in exceptional circumstances, email contact.  Following your session, you should send your completed form to your supervisor and ask them to sign and send it back to you via email.  
  • Your signed research supervision record form must be uploaded to Salford Advantage no later than the Sunday following the end of the calendar month concerned.  You can find instructions on how to submit your form here and the last dates for submission here.
  • If you submit your form late it cannot be processed and will be classed as a missed attendance.
  • You should keep the hard copy of the form for your personal records – you may be asked to provide this at a later date. You can find our full attendance monitoring policy here.
If you don’t want to keep your Tier 4 Visa
  • You may return to your home country when no further contact is required with your supervisor or the University.  If this is the case, you must provide evidence that you have left the UK (such as scanned copies of an exit stamp in your passport, boarding pass and flight booking confirmation) to HomeOfficeCompliance@salford.ac.uk
  • If you are unwell for a few days, you may still be able to attend lectures at the beginning or end of the teaching week or be able to re-arrange your dissertation/research supervision session.  If this is the case, make sure you submit your attendance monitoring form or research supervision record form to Salford Advantage on time.
  • If you are unwell for up to 7 days and miss a full week of teaching, you must fill out a self-certificate form and submit this to Salford Advantage on time for your school to process.
  • If you are unwell for more than 7 days you must submit a note from a doctor/medical professional that gives details of the expected period of absence to Salford Advantage on time for your school to process – the note must be submitted each week until you return or until the expected date of return on the note (whichever is the earlier of these two dates).  
  • If you expect your absence to be for a significant amount of time, i.e. 60 days or more, please consider whether an interruption of study would be a more suitable way to protect your academic record.  If you would like to discuss this, please contact us.
  • The University can authorise periods of absence due to extreme sickness without cancelling sponsorship of your Tier 4 visa but you must be able to complete your course on your current Visa and your absence should not be for 60 days or more.  If you are in this situation, contact us as soon as possible so we can advise you on the best course of action.
  • You can find our full attendance monitoring policy here.