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Data Protection Act

Data Protection Act

The current Data Protection Act is set to be replaced by the General Data Protection Regulation (GDPR) in May 2018. The GDPR framework offers greater protection for the personal data of individuals and tougher punishments for non-compliance.

The University is currently working to ensure all Schools and departments understand their responsibilities under GDPR. Please remember that GDPR builds upon the existing data protection measures that staff and information processes and systems should already be compliant with. There will be further advice and guidance issued around GDPR over the coming weeks and months.

Data Protection Subject Access Requests

If you would like a specific piece of information about yourself, the easiest thing to do is to contact the person holding the information and ask them if they will provide you with a copy.

If they are unwilling to do this, you should complete a Data Protection Subject Access Request form and send it, with a cheque for £10 made payable to the University of Salford and proof of your identity (any original documents will be returned, but photocopies will be accepted) to:

Information Governance Officer
Legal and Governance Directorate
Maxwell 6th floor
University of Salford
M5 4WT

On receipt of your request we shall instigate a search of the Student Administration Department/Human Resources and your school/professional services division. If there are any other departments or systems you would like searching, please indicate in your application.

Making requests on behalf of the Data Subject and requests from solicitors

Requests for personal information from solicitors regarding their clients will be treated as Subject Access Requests. Similarly if you are making a request on behalf of the data subject, otherwise, or with the permission of the data subject, please ensure that you provide the following documents:

  • A letter clearly stating the information you require
  • Proof of identification from your client (i.e. copy of passport, driving licence, university card)
  • Written authorisation signed by the data subject
  • A cheque of £10 made payable to the University of Salford

Please send to:

Information Governance Officer
Legal and Governance Directorate
Maxwell 6th floor
University of Salford
M5 4WT

On receipt of the request we shall instigate a search of the Student Administration Department/Human Resources and your school/professional services division. . If there are any other departments or systems you would like searching, please indicate in your application.

Please note that some kinds of personal data are exempt from the provisions of the Act, and there are some exceptions to the data subjects’ right of access, these include where third parties are involved but where any exemption occurs, you will be informed.

Data Protection request versus Freedom of Information request

It is important to distinguish requests made by individuals under the terms of the Data Protection Act from those made under the terms of the Freedom of Information Act. Basically, if an individual wishes to see information we hold that specifically describes themselves, then this is a Subject Access Request made under the terms of the Data Protection Act.

If an individual is asking for general information about the University, its activities, or any other material held in our records, then this is a Freedom of Information Request. If it is not possible to tell exactly what sort of request is being made, or a request appears to cover elements of both laws, all data protection subject access requests and freedom of Information requests should be directed to the Information governance team, Email: foi@salford.ac.uk, Tel: 0161 295 3152.